Executive Assistant to Operations & Engineering Leaders at Cutting-edge Startup

Fast-growing robotics startup is looking for an Executive Assistant to support the Head of Operations and Head of Autonomy. This is an exciting opportunity to join a dynamic, high-impact team and help drive success across two distinct leadership styles and operational needs. In this role, you'll function as a right-hand for executives-knowing their workstreams, timelines, and stakeholder relationships deeply enough to make smart decisions in their absence. You'll be a strategic partner who manages complex calendars, coordinates cross-functional initiatives, and serves as a gatekeeper. Someone with exceptional communication skills, high energy, strong problem-solving abilities, and the capacity to thrive in a fast-paced environment with shifting priorities. Previous experience supporting technical leaders is highly preferred. This is an in-office role based in South San Francisco. Must be available and flexible to be in the office by 8am PT. 150-170K DOE + equity, competitive benefits, 401k, flexible PTO, catered lunches, and parking provided.

Responsibilities :

• Provide strategic support to the Head of Operations and Head of Autonomy.
• Manage complex calendars, anticipate scheduling conflicts, and exercise judgment to protect executive time for strategic priorities.
• Keep executives prepped, prepared, and on time for all meetings, including daily executive huddles and high-stakes stakeholder engagements.
• Act as a gatekeeper, passing priorities to executives and preventing distractions from derailing focus.
• Maintain visibility into both executives' teams and workstreams to provide informed support across the organization.
• Organize and facilitate large team meetings, pulling information and providing briefings as needed.
• Act as a proxy in meetings when appropriate, understanding the Executive's interests and taking note of clear next steps.
• Maintain awareness of broader professional commitments beyond core work (investor relationships, board interactions, interview preparation, etc.) and proactively remind executives when these need attention.
• Help executives stay connected to their teams and key stakeholders despite shifting priorities and demanding schedules.
• Build strong relationships with peer EAs and cross-functional teams to create alignment across executive offices.
• Arrange domestic and international travel with detailed itineraries, including priority meetings with key stakeholders. When executives are traveling, provide real-time prioritization support to ensure critical meetings and commitments are managed effectively.
• Manage inboxes strategically to keep executives focused on high-impact work. Triage incoming communications and flag priorities. Communicate clearly and directly with executives, colleagues, and external stakeholders.
• Drive projects forward to successful completion under tight deadlines with professionalism and discretion.

Qualifications :