Grant Management Specialist for Nathan Shock Center

Nathan Shock Center P30 Administrator

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Job Location: 120 Trustee Rd, Rochester, New York, United States of America, 14627

Opening: Regular

Time Type: Full time

Scheduled Weekly Hours: 40

Department: 210510 Biology

Work Shift: UR - Day (United States of America)

Range: UR URG 109

Compensation Range: $55,955.00 - $78,336.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

GENERAL SUMMARY: The Nathan Shock Center is an NIA-funded P30 Center grant that has its specific objectives in basic aging research & must report to NIA on its specific aims. In essence, the P30 Administrator is a central figure in supporting & advancing the research goals of an NIH P30 Core Center, ensuring that it operates efficiently, effectively, & in compliance with all relevant guidelines & regulations. The position will provide financial oversight & administrative support to the Center director & will organize all finances & events.

Essential Functions

• Coordinates Upstate NY Comparative Biology of Aging Nathan Shock Center finances: Reviews & monitors financial activities to ensure compliance with NIH/NIA guidelines & regulations. Prepares progress reports for the NIH & NIA. Administers Pilot grants through the P30.
• Assists with budget preparation & grant administration. Formulates & prepares budgets, manages grant funds, & ensures compliance with financial regulations. Analyzes & recommends changes as needed.
• Compiles, analyzes, & reconciles sponsored research grant ledgers monthly.
• Initiates investigation & takes corrective action when discrepancies, significant problems, or patterns occur. Submits cost reallocations as needed.
• Reviews Notice of Awards sets up & maintains new accounts.
• Projects expenditures required for annual reports to funding agencies. Works with the Office of Research Accounting & Costing Standards (ORACS) on annual & end-of-project financial reports used to close out grants
• Guides faculty through the grant application process. Research individual application requirements & parameter specifications. Communicates with ORPA & PIs regarding guideline compliance & interpretation. Reviews, appraises & edits applications for errors. Coordinates submission with PIs & ORPA. Solicits additional documentation where collaborations are involved.
• Handles the logistics for organizing Pilot grants, advertising, application submissions, & study section reviews. Manages Pilot grant competitions, which includes soliciting peer reviewers, organizing review meetings, notifying applicants, & later when award is made, ensuring compliance with NIA rules.
• Acts as a liaison between the center & other departments, institutions, community groups, & agencies, coordinating programs & services. Ensures interaction & collaboration among scientists, fostering a cooperative research environment, & promoting joint planning & evaluation activity.
• Organizes annual conferences for the P30, coordinating between 30 principal investigators. Organizes annual retreats & advisory board meetings.
• Other duties as assigned

Minimum Education & Experience

• Bachelor's degree in business administration or accounting and 2 years' relevant experience.
• 3-5 years' experience in academic department/university accounting desired.
• Position calls for advanced knowledge of data management.
• Must possess strong knowledge of Microsoft Suite (Word, Excel, Outlook), FileMaker Pro and be comfortable working within web-based systems.
• Must also be familiar with accounting software such as Workday and IORA. Certification in CLASP administration is preferred.
• Ideal candidate will have excellent accounting skills.
• Strong interpersonal, written and verbal communication skills, and analytical skills are essential.
• Position calls for professionalism, confidentiality, tact, diplomacy, and organization.

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