Senior Administrative Assistant

Radiation Oncology Physics Division Administrative Support

Join a dynamic team supporting the leadership of the Radiation Oncology Physics Division at Massachusetts General Hospital. This high-impact role offers a blend of executive support, program coordination, and communications. You'll manage calendars, organize meetings, and contribute to key initiatives like residency programs, awards, and events. Help elevate the division's visibility through internal communications and website updates, while ensuring smooth operations across recruitment, onboarding, and compliance. Ideal for a proactive, detail-oriented professional who thrives in a collaborative academic medical environment.

Under the general supervision of the Administrative Manager, and in collaboration with other department staff, this position will perform a wide range of administrative tasks and responsibilities for the Physics Division within the Mass General Brigham (MGB) Department of Radiation Oncology. This includes comprehensive administrative support for the division's leadership team, residency program, and faculty based at Massachusetts General Hospital (MGH).

Primary Responsibilities

• Provide high-level administrative support to the Physics Divisions Vice Chair and Chiefs. May be asked to provide cross-coverage for other executive calendars in the department, as needed.
• Schedules and attends various enterprise-wide physics meetings, preparing agendas, presentations, and meeting minutes.
• Elevate and promote the Radiation Oncology Physics Division at large, both within and outside of the department. This includes participating in the department's newsletter committee, tracking awards / honors / publications, and helping maintain the division's website.
• Monitors the Physics Division inbox and handles any necessary correspondence.
• Handles logistics for various Physics Division programs and events based at MGH, such as the Karen Doppke Award, the Medical Physics Lecture Series, and the Undergraduate Fellowship.
• Supports the Harvard Medical Physics Residency Program (HMPRP) with recruitment logistics, onboarding / orienting new residents at the start of the academic year, organizing HMPRP Executive Committee meetings, and various residency events such as the Kent Riley Lecture, graduation, and AAPM reception.
• Assists with recruitment, onboarding, and offboarding of the physics faculty and staff within the MGH network.
• Updates physics on-call directory and helps distribute / collect radiation badges for the MGH Main Campus.
• Assists with mail and package distribution and coordination related to physics operations.
• Process payments for and keep a record of physics division and residency expenses, ensuring compliance with MGB policy, with support from the Finance team. Orders items through the eBuy Marketplace, as needed.
• May be assigned additional tasks or projects by department leadership, as needed.

Education

Experience

Knowledge, Skills and Abilities

Additional Job Details (if applicable)

Remote Type : Hybrid

Work Location : 100 Blossom Street

Scheduled Weekly Hours : 40

Employee Type : Regular

Work Shift : Day (United States of America)

Pay Range : $20.43 - $29.21 / Hourly

Grade : 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and / or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.