Administrative Assistant

Administrative Assistant

Indigo Industries is seeking a detail-oriented and proactive Administrative Assistant to support day-to-day business operations and executive staff. The Administrative Assistant will play a critical role in ensuring smooth workflow, document management, scheduling, and coordination of internal and external communications. This position requires a high degree of professionalism, discretion, and the ability to manage multiple priorities in a dynamic defense-focused organization.

Key Responsibilities :

• Provide general administrative support to executive leadership and program managers, including scheduling, calendar coordination, and travel planning.
• Prepare, proofread, and format internal and external correspondence, meeting agendas, reports, and presentation materials.
• Manage logistics for internal and customer-facing meetings, including space reservations, video conferencing setup, and material distribution.
• Maintain and organize files, records, and company documentation in compliance with internal policies and contract requirements.
• Track deliverables, deadlines, and administrative workflows related to contracting, finance, and human resources.
• Support coordination of onboarding processes for new employees and subcontractors.
• Assist in preparing documentation for government and industry engagements, including NDAs, corporate capability statements, and contract forms.
• Act as point-of-contact for administrative inquiries and liaise with external vendors and service providers.

Minimum Qualifications :

Preferred Qualifications :