Administrative Manager

Job Description

Mark-L, Inc. Construction – Gahanna, OH

$60,000 / year – Full-time, In-Office

About Mark-L Construction

For over 44 years, Mark-L Construction has been a leading general contractor in central Ohio and surrounding states, known for excellence, integrity, and delivering results on time and on budget. Specializing in commercial construction and fast-track project delivery, we’ve completed thousands of high-quality projects including restaurants, banks, retail / service centers, and automotive dealerships. We are proud to offer our team a stable work environment and long-term career opportunities.

Position Overview

We are seeking a professional and highly organized Administrative Manager to oversee the daily administrative operations of our construction office. The ideal candidate will be detail-oriented, adaptable, and capable of managing a variety of responsibilities while supporting both field and office staff. This is a full-time, in-office position with standard hours of Monday through Friday, 8 : 00 a.m.–5 : 00 p.m.

Key Responsibilities

• Manage and organize day-to-day office operations to ensure efficiency.
• Oversee communications, scheduling, and internal correspondence.
• Create and maintain accurate company records and job files, ensuring all project documentation is current.
• Maintain and organize lien waivers, green sheets, and summary records.
• Scan, file, and track material invoices, keeping summaries accurate and up to date.
• Monitor insurance certificates (COI) and Bureau of Workers’ Compensation (BWC) documentation for expiration; request updated certificates and coordinate updates in Foundation.
• Sort, distribute, and manage incoming and outgoing mail.
• Create job files when new projects begin and close out job folders upon completion.
• Track subcontractor contracts to ensure timely signatures and returns.
• Support project teams with documentation, bids, contracts, and reports.
• Assist with bid preparation as needed, including making calls and gathering documentation.
• Process invoices, lien waivers, and other financial paperwork in coordination with accounting.
• Assist with compliance documents, notice filings, and certificate management.
• Coordinate with subcontractors, suppliers, and clients as needed.
• Supervise administrative workflows and identify opportunities for process improvement.

Qualifications

Compensation & Benefits

Why Join Mark-L Construction?

At Mark-L, you’ll be part of a respected and established construction company with over four decades of success in the region. We value professionalism, teamwork, and growth — offering you the stability of a long-standing firm and the opportunity to contribute to exciting projects across Ohio and beyond.