Temporary Administrative Support

Campus OSU-Stillwater Contact Name & Email Cathy Hanson, cathy.hanson@okstate.edu Work Schedule 20 hours per week. Your supervisor will assist you in establishing a schedule that accommodates both your availability and departmental needs. Appointment Length Regular Continuous / Until Further Notice Hiring Range $11.00 Hourly Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position This position is responsible for executing a range of document imaging tasks within the Office of the Registrar, with a primary focus on preserving fragile historical records. Key responsibilities include : Core Duties Digitize and safeguard sensitive archival materials such as microfiche student records and paper transcripts to prevent deterioration. Prepare, scan, and index paper, film, and electronic documents for long-term digital storage. Ensure image clarity and quality, validate document categories, and assign appropriate workflow group box designations. Monitor the entire imaging process from preparation through scanning and indexing, making real-time adjustments as needed. Manage incoming documents through the imaging lifecycle, including final disposition via shredding. Document Preparation & Scanning Remove staples, sticky notes, and other obstructions that prevent smooth scanning. Insert header sheets to identify document types and individual records. Organize and batch documents with appropriate cover sheets for efficient processing. Operate scanning equipment to digitize prepared batches, ensuring accuracy and consistency throughout. Reporting & Collaboration Provide regular status updates to supervisory personnel regarding imaging progress and issues. Required Qualifications High School / GED (degree must be conferred on or before agreed upon start date) Some experience in an office environment preferred.