Talent.com
Office Manager & Administrative Coordinator
Office Manager & Administrative CoordinatorVeracross • Wakefield, MA, US
Office Manager & Administrative Coordinator

Office Manager & Administrative Coordinator

Veracross • Wakefield, MA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
  • [filters_job_card.quick_apply]
[job_card.job_description]

Company Description :

Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry.

We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we’re succeeding! As of early 2024, we are supporting 3200+ schools in 60 countries.

Veracross is five product brands in one global tech company

  • Veracross SIS is a one-person, one-record school management platform
  • Magnus Health provides cloud-based Student Health Record (SHR) solutions
  • Digistorm connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps.
  • Epraise incentivizes student well-being and connects teachers, students, and families.
  • Firefly provides an online learning space for students and teachers

Role Overview :

Highly organized and professional Office Manager & Administrative Coordinator to own the daily operations of our new Global HQ. Responsible for workplace management, front desk reception, facilities coordination, and providing administrative and event support to the SVP of Business Operations, the Executive Leadership Team (ELT), and Senior Leadership Team (SLT).

The ideal candidate thrives in a people-facing role, is technically proficient, proactive in managing office needs, and ensures our office environment reflects our company culture and values.

Key Responsibilities :

Workplace Operations & Facilities

  • Own day-to-day workplace operations, including front desk coverage, reception, and office environment upkeep.
  • Manage incoming / outgoing mail and packages.
  • Serve as the primary point of contact with building management, cleaning staff, and contractors / service personnel.
  • Oversee office supply ordering and inventory management.
  • Manage office snacks, coffee, and food ordering as needed.
  • Ensure the office environment remains tidy, professional, and welcoming.

    • Event & Meeting Support

  • Partner with Business Operations, the Executive Leadership Team (ELT), and Senior Leadership Team (SLT) to coordinate on- and off-site meetings and events, including scheduling, catering, décor, and logistics.
  • Support hotel room reservations, transportation, and restaurant bookings for group events.
  • Assist with invitations, logistics, and coordination for in-person events (note : direct calendar ownership is not expected).
  • Maintain visitor logs and ensure guest experience aligns with company culture.

    • Cross-Functional Administrative Support

  • Provide light support to Business Systems, HR, and other in-office functions.
  • Assist with document preparation, scheduling support, and coordination across teams as needed.
  • Act as a cultural liaison in day-to-day interactions with employees, contractors, and visitors.

    • Requirements

    Experience & Background

  • 3–5 years of professional experience in office administration, workplace operations, or facilities management.
  • Experience coordinating logistics for meetings and events (on-site and off-site).
  • Familiarity with vendor management, building operations, or workplace services.

    • Skills & Competencies

  • Strong organizational skills with the ability to juggle multiple priorities and deadlines.
  • Excellent interpersonal and communication skills; professional presence at the front desk.
  • Proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Teams, SharePoint).
  • Familiarity with collaboration tools such as Slack and Confluence a plus.

    • Behaviors & Attributes

  • Approachable, reliable, and customer-service oriented.
  • Comfortable rolling up sleeves for hands-on tasks while maintaining professionalism.
  • High degree of confidentiality, discretion, and trustworthiness.
  • Flexible and adaptable; thrives in a dynamic environment.
  • Acts as a cultural ambassador, ensuring the office reflects company values.

    • Work Requirements

  • Ability to work full-time, in-person at our Wakefield, MA office.
  • Willingness to support occasional but planned early / late hours during events.

    • Ideal Candidate Profile

  • Professional, approachable, and reliable.
  • Enjoys being the “go-to” person for office needs and logistics.
  • Flexible and adaptable, willing to roll up their sleeves for everything from vendor calls to event planning.
  • Acts as a cultural ambassador, helping maintain a welcoming, collaborative workplace environment.

    • Benefits

  • 3 weeks of vacation per year
  • 14 paid holidays per year (including the week off between Christmas and New Year's Eve)
  • 56 Hours of paid sick leave annually
  • Top tier benefits -
  • Medical, Dental & Vision (Blue Cross Blue Shield & EyeMed)
  • Veracross LLC Fidelity 401(k) Plan - Managed by Sentinel Benefits

    • Salary at Veracross is determined by a variety of factors including, but not limited to : business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. The compensation range for this position is $80k to $85k (annualized USD) in addition to potential bonus.

    We value the power of an inclusive culture and a strong sense of belonging. We seek to infuse diversity and inclusion in everything we do while promoting a culture where differences are embraced as strengths; opportunities are equal and accessible; consideration and respect are the norm; and all team members are supported in reaching their full potential.

    [job_alerts.create_a_job]

    Office Manager Administrative • Wakefield, MA, US

    [internal_linking.related_jobs]
    Administrative Coordinator

    Administrative Coordinator

    VirtualVocations • Dorchester, Massachusetts, United States
    [job_card.full_time]
    A company is looking for an Administrative Coordinator for the Global Development, Oncology Late Development Team.Key Responsibilities Provide high-level administrative support to executives and ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Remote First-Line Supervisors of Office and Administrative Support Workers - AI Trainer ($80-$120 per hour)

    Remote First-Line Supervisors of Office and Administrative Support Workers - AI Trainer ($80-$120 per hour)

    Mercor • Peabody, Massachusetts, US
    [filters.remote]
    [job_card.full_time]
    About the Role • • Mercor is seeking experienced • •First-Line Supervisors of Office and Administrative Support Workers • • to support a leading AI lab in advancing research and infrastructure for next-...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Healthcare Administrative Coordinator

    Healthcare Administrative Coordinator

    Monument Staffing • Boston, MA, United States
    [job_card.full_time]
    A top Boston hospital is seeking an administrative coordinator to support a busy surgeon.This is an excellent opportunity for individuals looking to jumpstart their healthcare administration career...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager 1

    Office Manager 1

    Sodexo • Winchester, MA, US
    [job_card.full_time]
    Sodexo is seeking an experienced Office Manager for Winchester Hospital, part of the Beth Israel Lahey Health System, located in Winchester, MA. The Office Manager is responsible for overseeing the ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager

    Office Manager

    Beacon Hill • Boston, MA, US
    [job_card.full_time]
    Office Manager to $70K - Join a Thriving Team!.Our client, a leading telecommunications and data center facility, is seeking an Office Manager to oversee administrative operations and reception of ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Accounting Office Coordinator

    Accounting Office Coordinator

    Erickson Senior Living • Hingham, Massachusetts, USA
    [job_card.full_time]
    Linden Ponds by Erickson Senior Living.Join our team as an Accounting Office Coordinator where you will support our finance department by handling accounts receivable billing resident profiles and ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager

    Office Manager

    Teksky • North Andover, Massachusetts, USA
    [job_card.full_time]
    Administrative & Operational Management.Oversee day-to-day office operations ensuring a clean organized and efficient workspace. Manage office supplies equipment and vendor relationships.Maintain fi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Front Office Manager

    Front Office Manager

    TREVIICOS • Boston, MA, US
    [job_card.full_time]
    Provides support to the executive management team in office administrative and general service matters.Boston, Charlestown Office (on site)- No hybrid position. Activities and Responsibilities : .Mana...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Office Coordinator

    Office Coordinator

    Flock Safety • Boston, MA, US
    [job_card.full_time]
    Flock Safety is the leading safety technology platform, helping communities thrive by taking a proactive approach to crime prevention and security. Our hardware and software suite connects cities, l...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Coordinator

    Administrative Coordinator

    The University System of New Hampshire • Durham, NH, US
    [job_card.full_time]
    The University of New Hampshire seeks a highly organized and detail-oriented Administrative Coordinator to provide critical support to both the University Faculty Senate and the University Discover...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Assistant Front Office Manager

    Assistant Front Office Manager

    Omni Houston Hotel • Boston, MA, US
    [job_card.full_time]
    Assistant Front Office Manager.The Omni Boston Hotel at the Seaport is located in the center of the bustling Seaport District. The AAA Four Diamond rated hotel boasts 1,054 finely appointed guestroo...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Coordinator

    Office Coordinator

    Massachusetts Staffing • North Andover, MA, US
    [job_card.full_time]
    At Merrimack Health, we are committed to pay transparency and equity.Your final base salary will be determined based on your education, experience, licensure, and internal equity considerations.Off...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Coordinator - Global Education

    Administrative Coordinator - Global Education

    Tufts University • Medford, MA, United States
    [job_card.full_time]
    Tufts Global Education (TGE) serves as a hub of international programs and initiatives at the School of Arts and Science and School of Engineering. TGE oversees study abroad, international exchange ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Assistant Front Office Manager

    Assistant Front Office Manager

    Omni Hotels & Resorts • Boston, MA, United States
    [job_card.full_time]
    The Omni Boston Hotel at the Seaport is located in the center of the bustling Seaport District.The AAA Four Diamond rated hotel boasts 1,054 finely appointed guestrooms with 52 suites, seven delect...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Dental Office Manager

    Dental Office Manager

    42 North Dental • Boston, MA, US
    [job_card.full_time]
    Full-Time Dental Office Manager.The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Manager - National Tax Office (J.D. Required)

    Manager - National Tax Office (J.D. Required)

    EisnerAmper • Boston, MA, United States
    [job_card.full_time]
    At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact.Whether you're starting out in your career or taking your next step as a seasone...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Coordinator

    Office Coordinator

    HealthcareSource Medical Center (Services admin-only migration) • Danville, New Hampshire, United States, 03819
    [job_card.full_time]
    Provides office support to the manager and department staff.Acts as the office receptionist.Coordinates day-to-day operations of the office including, but not limited to, supplies and communication...[show_more]
    [last_updated.last_updated_30]
    Accounting Office Manager - Ford Braintree

    Accounting Office Manager - Ford Braintree

    Herb Chambers Companies • Braintree, MA, US
    [job_card.full_time]
    Herb Chambers is part of Asbury Automotive Group (NYSE : ABG), a Fortune 500 company, and one of the largest franchised automotive retailers in the United States. We are redefining the traditional de...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]