AP AR Assistant

AP & Deductions Specialist (Remote)

Contract : ASAP through June 2026

Schedule : Monday-Friday, 9 : 30am-2 : 30pm ET (Daily)

Pay Rate : 25.00

MUST have NetSuite experience

My client, a growing CPG company with a high-volume supply chain network, is seeking a part-time remote AP / Operations Specialist to support freight tracking, payment reconciliation, and deductions processing. This role is essential for offloading work from the AP Clerk and keeping financial and logistics workflows accurate and up to date.

Role Overview

This position supports two major operational areas :

1. Freight & Logistics Tracking

Track freight movement from co-packers to warehouses , and from warehouses to customers .

Review and verify freight bills for accuracy before entry.

Maintain the inbound / outbound shipping tracker , ensuring daily updates.

Coordinate with the internal Operations team , who initiates shipment details and provides ETA updates.

2. Payment, Deductions & NetSuite Processing

Manage incoming customer payments via check, PDF, and spreadsheet remittances .

Break down and total all customer deductions (promos, shortages, trade spend, etc.) using their third-party deductions tool.

Enter totals, create credit memos , and upload deduction files into Vividly .

Enter data into NetSuite daily; if capable, post final payments once reconciliation is complete.

AP team will review work for accuracy, but this role owns the processing and data entry .

Key Responsibilities

Verify freight bills and ensure accuracy against shipment reports.

Maintain and update shipment trackers with real-time inbound / outbound data.

Process payments and accurately calculate customer deductions.

Enter all payment and deduction data into NetSuite .

Create credit memos and upload deduction files to Vividly .

Collaborate with Operations + AP to reconcile discrepancies.

Maintain accuracy and reliability under daily deadlines.

Required Qualifications

MUST have recent, hands-on NetSuite experience (non-negotiable).

Experience in AP, AR, logistics accounting, or deductions processing required.

Strong understanding of freight bills, shipping documentation, and logistics workflows.

High attention to detail and accuracy in data entry.

Comfortable working with PDFs, Excel spreadsheets, and deduction platforms.

CPG or co-packer experience is a plus.

Able to work independently during designated hours.

Contract Details

Start : ASAP

End : June 2026

Schedule : Monday-Friday, 9 : 30am-2 : 30pm ET

Hours : ~25 hours / week

Pay : 25.00 / hour

Location : Fully Remote

Engagement : Contract role

Pay Details : $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer / Veterans / Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.