House Manager & Family Assistant (Multi-Property)

Title: House Manager & Family Assistant (Multi-Property)

Location: McKinney, TX 75072

Proposed Start Date: ASAP

Compensation: $40-45/hour based on experience

Requirements: Able to maintain a smoke-free environment, able to pass background check, has reliable transportation, willing to sign NDA

Schedule & Flexibility: This role does not follow a traditional Monday–Friday, 9–5 schedule. Hours will flex based on the family's travel, seasonal demands, and household needs, including occasional late nights and every other weekend coverage. Scheduling is handled collaboratively and planned as far in advance as possible, with an emphasis on clear communication, fairness, and coordinated coverage with other household staff to support sustainable time off.

Details include:

• Initial schedule of 25–35 hours/week, with the intention to ramp to full-time once established
• No more than 5 days per week, though flexibility within those days is essential
• Some evenings, weekends, and longer days required during peak seasons
• Typically every other weekend off
• During travel-heavy months (June–September), the role will either travel with the family or stay in McKinney to oversee the property with fewer hours

About Our Family:

We are a busy, private, health-conscious family with young children and homes in multiple locations. Our household values wellness, nutrition, clean living, and thoughtful routines, with a strong emphasis on creating a calm, nurturing environment during these early years. Our days can be full and dynamic, with periods of travel and shifting schedules due to both parent's demanding and unpredictable careers, which is why having a well-organized, proactive household team is essential.

We currently work with a small household staff and are building toward a fully supported, long-term household structure. This role will work closely with other team members to keep our home(s) running smoothly—whether we are in residence or traveling—and to ensure consistency, organization, and care across all environments.

Who We're Looking For:

This role is designed for someone who values flexibility, collaboration, and long-term partnership. We're seeking an experienced, grounded, and proactive household professional who takes pride in creating order, systems, and calm. You are deeply aligned with a holistic, wellness-first lifestyle, understand early childhood development, and don't need to be convinced why organic food, gentle parenting, and low-to-no screen time matter.

You're confident and respectfully assertive, comfortable offering thoughtful suggestions, and capable of working independently while collaborating seamlessly with a nanny, co-house manager, and hands-on mom. You value discretion, and are excited by a position that evolves with the family over time.

Our ideal candidate is:

• Highly organized and systems-oriented; naturally creates order
• Autonomous and proactive—sees what needs to be done and does it
• Passionate about health, nutrition, and clean living
• Experienced with Montessori/Waldorf or holistic child development philosophies
• Calm, kind, and emotionally intelligent
• Assertive and confident, with strong boundaries and communication skills
• Extremely flexible with schedule and open to travel
• Discreet, trustworthy, and comfortable signing an NDA
• Fluent in Spanish or French (strong plus, not required)

Key Responsibilities:

Household & Property Management

• Create and maintain household systems for organization (closets, storage, pantry, kids' spaces)
• Reset and tidy rooms daily; maintain overall neatness and ensure home is prepped for biweekly cleaning services
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, take out trash and recycling
• Maintain and water indoor plants
• Refresh and manage weekly systems: fridge clean-out, laundry organization, pantry reset
• Handle seasonal swaps for children's clothing, bedding, and décor
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Assist with packing/unpacking for family travel or seasonal transitions
• Ensure both adults and children are fully prepared for family outings by packing appropriate/extra clothing, activities, and snacks
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers, etc.)

Inventory Management & Errands

• Track and restock pantry, toiletries, and household supplies, adhering to family's strict preference for clean, non-toxic ingredients throughout the home
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping, post office, etc.
• Handle package pickup, mail sorting, and deliveries

Meal Planning, Prep & Kitchen Support

• Plan and prep nutrient-dense, dairy-free meals and snacks (typically 2 dinners/week)
• Batch cook muffins, green juices, and other baked goods to have on hand
• Wash and chop all produce before refrigeration
• Manage routine batch chopping of ingredients (e.g., onions, garlic, herbs)
• Shop for high-quality, organic ingredients
• Maintain a pristine, organized kitchen post-prep
• Strict adherence to family food standards (no refined sugar, seed oils, processed foods, or fast food)

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels, etc.)
• Handle special care like hang-drying for clothes with natural fibers to avoid shrinking
• Refresh towels and bath mats on a regular basis
• Keep laundry areas tidy and well-stocked with supplies

Vehicle Management

• Schedule maintenance, oil changes, inspections, and car washes
• Keep vehicles clean, organized, and fueled
• Track registrations, insurance, and service schedules

Property & Estate Oversight

• Coordinate pool maintenance and outdoor spaces
• Serve as primary point of contact for vendors and guests
• Prepare home (including guest house and pool house) for family arrival, guests, and seasonal use
• Conduct walk-throughs to ensure safety, cleanliness, and readiness
• When traveling with the family to other residences, this role is responsible for maintaining the same level of household management, organization, and support provided at the primary home

Family Support & Child Assistance

• Provide attentive, individualized childcare and supervision when the primary nanny is off or unavailable, including more hands-on care during family travel or periods of increased need
• Assist with occasional activity pickups/drop-offs for older children
• Support gentle parenting practices and individualized learning
• Plan Montessori-style activities/crafts to keep children engaged
• Engage with children in a calm, developmentally appropriate way

Deep Cleaning & Special Projects

• Oversee quarterly deep cleans with housekeeping team
• Manage toy rotations, seasonal decor, and gear organization
• Organize high-use zones (e.g., garage, mudroom, storage, etc.)