Reimbursement Support - Subsidy

Reimbursement Support - Subsidy

Position : Subsidy Reimbursement Support

Department : Supporting Early Education & Development (SEED)

Rate of Pay : $18.22 - $19.55 per hour Status : Non-Exempt

Last Revised : 07 / 2025

Definition

This position is responsible to process provider timesheets for accounting procedures for Child Care Resource and Referral Subsidy Department. The subsidy reimbursement processor includes screening incoming timesheets for accuracy and reimbursing childcare providers subsidy monies in a timely manner. This position will also assist in the maintenance of provider files as well as providing clerical support. This is a full-time position reporting to the Subsidy Reimbursement Coordinator.

Supervision Exercised : None

Duties

• Screen all provider timesheets for accuracy and rejecting any that do not meet the acceptable standard.
• Complete provider reimbursement through computerized program by timely and accurately processing timesheets, batches and weekly draws.
• Audit the time and attendance entered in the computer program for accuracy.
• Collate invoices, stuff envelopes and mail checks to providers in a timely manner upon receipt of State funds.
• Investigate and resolve client / provider inquiries concerning reimbursements, documenting pertinent provider issues / resolutions and department actions taken with provider as needed working with CCR&R staff when necessary.
• Assist in updating and maintaining the CCR&R Subsidy Reimbursement Policy and Procedure Manual.
• Data entry on timesheet issues for tracking purposes.
• Maintain provider files, filing checks and timesheets, and provider final reimbursement reports on a monthly basis.
• Attend and participate in department / agency staff meetings and other events as needed.
• Provide backup support and coverage to the finance department and front desk as needed.
• Set annual goals and objectives related to specific job function.
• Achieve an understanding of agency mission, strategic focus areas and overall goals and objectives; contribute to the success of these areas.
• Perform other tasks as assigned.

Minimum Qualifications

Knowledge of :

Ability to :

Special Requirements

Benefits

The Children's Cabinet is an equal opportunity employer and encourages persons to apply regardless of their race, sex, sexual orientation, gender identity, color, religion, veteran status, national origin, age, handicap, disability, familial status, political affiliation or beliefs.

It is the policy of The Children's Cabinet, Inc. that all employees are employed at will of both the employee and The Children's Cabinet.