Executive AssistantAEG • San Diego, CA, United States

Executive Assistant

AEG • San Diego, CA, United States

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ABOUT ELEVATE :

Elevate is a full-service consulting firm that inspires high-performing organizations to find their limits and push past them. With expertise in brand consulting, sales strategy, data-driven insights, and talent optimization, Elevate gives its clients a competitive edge in the fight for people's precious time and attention. Established in 2018, Elevate set out to help sports teams and leagues spark innovation and drive performance. In the years since, the world of sports has transformed, today standing at the convergence of media, entertainment, and consumer brands, with Elevate supporting some of the world's most ambitious businesses across these sectors. Elevate's proprietary technology, data sources, and software products combined with our thoughtful insights, and people-centric approach give clients a 360-degree view of their customers, underpinning intelligent decision-making on marketing spend, growth strategy, and more.

Our team of 400+ employees spans the globe with in 20 locations worldwide. We value recruiting diverse individuals to our team to bring new perspectives to our company and look forward to learning more about you in the recruitment process. To learn more and see what we've been up to, follow Elevate on X, LinkedIn, and Instagram.

Position Overview : The Executive Assistant serves as a vital strategic support professional, managing and executing administrative and project tasks for two C-Suite Executives within the company. This role involves critical communication and time-sensitive tasks. Adept project management, strategic thinking, exceptional verbal and written communication, and proactive planning and organization are essential to success in this role. While this position should be based in San Diego for in-person meetings when needed - this role will also support a second C-Suite Executive in Central Time Zone.

Day-to-Day Responsibilities :

Executive Support & Calendar Management

Coordinate meetings with Executives to drive projects and daily responsibilities, ensuring effective communication flow.
Manage and balance complex, dynamic calendars with competing priorities.
Anticipate scheduling needs and proactively resolve conflicts.
Demonstrate exceptional time management skills.

Communication & Correspondence

Act as a proxy for leadership, responding to requests promptly and positively.

Serve as primary point of contact for two C-Suite Executives, screening and triaging emails, communications and requests.

Maintain confidentiality and handle sensitive information with discretion.

Prepare and arrange time-sensitive and confidential documents.

Meeting Preparation & Support

Edit, proof and format documents and presentations (PPT, Excel, Microsoft Office Suite and other tools).

Prepare briefing materials, reports and presentations for key meetings.

Ensure Executives are fully informed and prepared for all engagements.

Capture meeting notes and track action items, ensuring follow-through across teams.

Organize and execute special events and large-scale meetings (team meetings, offsites, etc.).

Cross-Functional Coordination

Liaise with senior leaders, department heads and external partners to coordinate key meetings and engagements.

Help manage priorities, deadlines and communications across multiple business functions.

Facilitate smooth workflows between the Executives and the broader leadership team.

Understand organizational dynamics and navigate with diplomacy.

Travel, Operational and Administrative

Plan, coordinate and manage complex domestic and international travel itineraries.

Oversee expense reporting, budget tracking, vendor management and purchasing for Executives' department(s).

Anticipate needs and troubleshoot in real time.

Relationship Management and Prioritization

Build and maintain relationships internally and externally in support of Executives and leadership team.

Anticipate the needs of the Executives and other leaders wherever possible and identify potential issues and resolutions.

Maintain awareness of ongoing business priorities to anticipate needs.

Exercise strong judgement and decision making in ambiguous situations.

Qualifications :

The qualifications, knowledge, skills and abilities listed below represent the credentials necessary to perform the essential functions of this position. To be successful in this position, the ideal candidate will be able to perform each essential duty or possess the skills necessary to learn and implement them. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree and at least 4 years' relevant work experience or an equivalent combination of education and experience supporting multiple / dual C-Suite Executives.

Excellent proficiency in Microsoft and Google suite applications, including Excel / Google Sheets, Outlook, PowerPoint / Google Slides, and Word / Google Docs.

Experience with Docusign, Dropbox, Slack and Zoom would be an added advantage.

Experience in or an affinity for the sports or entertainment industry is desirable but not essential.

Knowledge, Skills, and Abilities :

Proactive, one-step-ahead attitude and work ethic.

Creative and innovative with the ability to see alternatives and solutions.

Credibility through timely, responsive, and forthright interactions.

Discretion and confidentiality in handling sensitive materials.

Strong critical thinking skills to identify business issues, evaluate information, and coordinate responses.

Strong organizational skills to manage time effectively while balancing multiple tasks.

Detail-oriented and proactive self-starter, driven to excel in the role.

Clear, concise, and impartial communication skills.

Personable with executive presence, comfortable building relationships with stakeholders.

Analytical skills to investigate and solve problems with broad impact.

Some occasional flexibility with respect to travel.

Working Conditions & Physical Requirements :

Remote (work from home) in San Diego, CA.

Supporting Executives in PST and CST.

Some in-person meetings / travel may be required.

Standard business hours are typical, but the role may occasionally require extended hours, work outside of normal business hours or on-call availability aligned with deadlines, travel or organizational events.

This position is primarily sedentary (sitting for long periods of time), although may be required to lift up to 25 pounds for event set-up and / or meeting coordination.

Benefits :

Medical, Dental, Vision, Life, Short-Term & Long-Term Disability Insurance

FSA, HSA, and more

401k Employer Match after meeting eligibility requirements

14 Paid Holidays

Unlimited PTO

Paid Parental Leave

Compensation :

The estimated compensation range for this role is $80,000 to $100,000 annually. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.

This position is open to all qualified candidates. If you need assistance or an accommodation due to a disability in connection with the application process, you may contact us at HR@oneelevate.com

We are proud to be an equal opportunity / veterans / disabled / LGBT employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications, merit, and business need, without regard to race, color, religion, gender, sexual orientation, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by applicable law.

Job Questions :

Do you have the unrestricted right to work in the US?

Will you ever in the future need sponsorship for work authorization in the US?

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