Senior Administrative Coordinator, Center for Digestive Disorders (part time)

Senior Administrative Coordinator

Location : Boston, MA

Schedule : 24 hours per week, On-site

Position Summary :

The Senior Administrative Coordinator serves as the key support for the assigned department(s), including, but not limited to : collecting quality data, scheduling appointments, scheduling meetings, following up on meeting-generated tasks, preparing documents, reports and presentation slides. Works autonomously, sets priorities and makes independent decisions of a complex nature. Monitors department budget, orders supplies, sets up conference rooms. Provides ongoing special project support to ensure regulatory compliance.

Job Responsibilities :

• Serves as the key support for the assigned department ensuring the department operates in an effective, efficient, and professional manner.
• Oversees / coordinates specific projects; provides leadership in project management; gathers deliverables from required constituents; tracks, analyzes, and makes recommendations or raises concerns on status reports, issue resolution, and program actual against project charter, budget, and / or plan.
• Acts as liaison between departments and makes independent decisions to ensure adherence to quality procedures.
• Provides administrative support to the assigned department(s), including, but not limited to : scheduling appointments, scheduling meetings, taking meeting notes, following up on meeting-generated tasks, preparing documents, spreadsheets and presentation slides.
• Independently composes high level correspondence and documentation of professional quality. Edits and proofreads all written materials and verifies the validity of data for all documents and reports prior to submission / distribution.
• Maintains departmental calendars accurately with particular attention to preventing scheduling conflicts.
• Organizes and coordinates departmental meetings or committees, including reserving conference rooms, sending and tracking invitations, procuring food and beverage if necessary and ensuring vendor payment. Sets up room and equipment (such as conference calls, audio-visual equipment, projector, etc., as needed).
• Prepares meeting agenda; prepares / distributes materials for meetings. Takes and prepares meeting minutes.
• Makes registration and travel arrangements, including hotel reservations. Provides written itineraries for all travel plans.
• May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc.

Departmental Services :

Other :

Job Requirements :

Education / Experience :

Knowledge and Skills :

Compensation Range : $46,500.00- $65,000.00

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications / licensures as they directly relate to position requirements; as well as business / organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

Note : This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer / Disabled / Veterans

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