TASK ORDER - Administrative Assistant II Temp Staffing

NUMBER

2023-074

TITLE

2020-060 TASK ORDER - Administrative Assistant II

DESCRIPTION

PLEASE NOTE : SUBMISSIONS (RESUMES) WILL BE EVALUATED UPON RECEIPT. INTERVIEWS AND AWARD MAY BE STARTED OR ACCOMPLISHED BEFORE THE FINAL DUE DATE.

IMMEDIATE NEED FOR POSITION : Administrative Assistant II

INSTRUCTIONS : Download Task Order in the 'Documents' Tab.

Upload MAXIMUM OF 2 RESUMES with hourly rate in the 'Response' Tab.

Evaluation criteria for this Task Order (listed in order of importance) : personnel qualifications and experience, availability, and price.

NOTE : You do not need to submit the Task Order Form at this time, it is for job information only.

Responses will only be accepted online via this portal. Clarifying questions must come through the portal via the 'Clarifying Questions' tab.

This temp position hourly rate was not priced on the Master Contract. Please submit individuals billing rate along with resume in the response tab.

This is a Task Order under Master Contract #2020-060 Temporary Staffing Services, available to those firms enrolled in the Administration Category.

Attachment :

Position Required : Administrative Assistant II Estimated time needed : More than 90 days Budget Codes : Dept ID Fund ccount Project 72013 40 50304 Brief Job Description :

Under general supervision, provides administrative support of day-to-day training operations. Assists with trainee uniform program and permit reimbursement forms. Supports Training Division activities at various agency locations, prepares training materials, schedules meetings, takes and publishes meeting minutes, compiles information and generates reports in Excel. Deals with and documents internal and external customers at all levels in occasionally difficult or sensitive situations and filing.

We need an ongoing temp to support Training. Will require driving their personal car between buildings. Temp will work 100% on site. If they work out this could be a six-month position.

Qualifications and experience desired :

• Two years of general administrative experience.
• Word , mail merge functions, formatting, use of tables, and other activities generally associated with intermediate proficiency.
• Excel , with the ability to create and maintain spreadsheets, graphs and reports, including pivot tables and linked worksheets.
• Grammar, punctuation, spelling.
• Time management, including priority setting and resetting.
• General office practices and extensive filing.
• Procedures for handling privileged or confidential documents.
• Communication in English, in writing or verbally.
• Attention to detail to identify and correct errors.
• Setting and resetting priorities.
• Working with teams.
• Persevering in difficult situations with tact and diplomacy.
• Responding with flexibility to changing priorities.
• Working well independently and in teams.
• Communicating about deadlines.
• Providing good customer service.

Projects and functions to be performed :

Ordering for new trainees

Room proctoring (my concern is a revolving 2-hour schedule, 10 days of the month will lead to schedule vacancies / misses, inconsistency of information shared, perpetual proctor training with who to ask questions of, monitoring trainees out for CDL testing, sign-in and hours worked reporting to payroll responsibility, etc.)

Green bag production

Liaison with EE (Caitlin and her team) with room set-up, clean-up, manage schedule changes / communication, and other support as needed

Help with set-up

Report Location : MC Operations Building ssignment Start Date : July 31, 2023 ssignment End Date : no more than 6 months Community Transit Point of Contact Vendor shall complete the following and return to the Point of Contact listed above Vendor Name : Vendor Contact Phone : Vendor Contact : Vendor Contact Title : Vendor Contact Email : Vendor Signature : Temp. Employee Name : Hourly Billing Rate : Price : Scope of Work Attached : Yes ð No ð

Schedule Attached : Yes ð No ð

Employee Resume(s) -Attached (Required) Yes ð No ð By signing below the Vendor acknowledges that this Task Order is issued under the provisions of the Contract established in response to Request for Proposals #2020-060 Temporary Staffing Services by Community Transit. The services authorized are within the scope of services set forth in the Scope of Work of this contract. All rights and obligations of the parties shall be subject to and governed by the terms and conditions, amendment(s) (if applicable), and the signed contract including any subsequent modifications, are hereby incorporated by reference as if fully set forth herein.

NOTE :

There have been two recent agency policies which affect contractors who come on site, and these impact Contract #2020-060 Temporary Staffing Services. These policies include the requirements of onsite contractors to have the COVID19 vaccination per POL-SE-0006 Section 1.10, unless otherwise exempt in this policy.

(mentioned-in-faqs) / pol-se-0008_covid-19_visitor_policy_adopted_1-20-2022.pdf'sfvrsn=f7019056_0

uthorizing Official Name : uthorizing Official Title : uthorizing Official Signature : Date :