Lead Payroll Specialist at Centennial School District

JOB TITLE : Lead Payroll Specialist

LOCATION : District Office - Business Services Department

HOURS : 8 Hours Per Day (7 : 30am - 4 : 00pm)

DAYS : 260 Days Per Year (July through June) Prorated based on start date

SALARY : $30.74 - 36.59 Per Hour (2024 - 2025 rate)

(Salary negotiations pending, projected to be 4% above 2024-25 rate)

BENEFITS : PERS, Medical, Dental, Vision, Optional Insurances, Paid Leaves, Holiday Pay, etc.

START DATE : January 5, 2026, or when filled

APPLICATION DEADLINE : Open until filled

JOB PURPOSE STATEMENT(S) : The position of Payroll Specialist provides processing, under supervision, the District's entire payroll, including preparation of paychecks, direct deposits, payroll liability payments, and required quarterly and annual reports; assuring the accuracy and compliance of reports / time sheets / spreadsheets; assuring accurate program and fund distribution; and providing Federal, State, and District personnel with requested information necessary for providing timely and accurate payment of District employees. The position also requires the handling of confidential information related to employee actions, labor relations, labor negotiations, and financial impacts of employment agreements.

Essential Job Functions :

• Process and maintain confidential employee information, including salary adjustments, reclassifications, leaves, and other personnel actions to ensure accuracy and compliance with District policies and labor agreements.
• Advise administrators on the financial impact of proposed and approved contract language, and assist in preparing financial forecasts and projections related to bargained language or staffing changes.
• Provide confidential support to Human Resources and Business Services in the preparation, analysis, and implementation of sensitive personnel and financial matters.
• Process payroll information (e.g., time sheets, account numbers, employee benefits, withholding information, balance and processing payroll, support orders, garnishments, etc.) for the purpose of maintaining information and / or authorizing timely payment.
• Reconcile reports and account balances (e.g., payroll liabilities, etc.) for quarterly and annual reporting to maintain accurate balances and distribution of funds.
• Prepare various reports (e.g., quarterly and annual tax reporting to governmental agencies, district payroll reports, etc.) for the purpose of providing written support and / or conveying information.
• Monitor employee status (e.g., leaves, Oregon PML, FMLA / OFLA, work location, time worked approvals, etc.) to ensure accurate distribution of funds and payroll.
• Maintain various payroll information (e.g., payroll calendars, timelines, tax tables, pay rates, positions, insurance, leave records, FMLA / OFLA, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Assist employees by providing requested information regarding payroll procedures.

Read, understand, and comply with employment agreements, FMLA / OFLA requirements, Oregon labor laws and regulations, pay rate schedules, garnishment requirements, and other payroll-related documents.

Other Job Functions :

Job Requirements - Qualifications :

Terms of Employment : Salary and work year to be established by the Board.

Evaluation : Performance of this job will be evaluated annually in accordance with provisions of the Board's Policy on Evaluation of Support Staff Personnel.