Accounts Payable Clerk

Onsite Position

Temp to Hire

Must Haves : Ideally 4-5 years of accounts payable experience AP / processing / excel experience Strong experience with excel pivot tables Looking for someone who is : Able to meet deadlines Detail oriented Able to work independently Open to someone with experience outside of SAP system, able to catch on quickly Accounting / business admin degree OR strong accounting experience

Description :

Completes vendor or payments by verifying entries and comparing system reports to balances; analyzing invoice / expense reports; recording entries; monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies; insuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses.

Duties and Responsibilities

• Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three way match divisions, Coded Invoices (General Ledger Accounts), and simple exception & banking entries in a timely manner
• Prepare billing information and verify any changes to support accurate and efficient billing process and financial close
• Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts
• Input and process transactions into electronic accounts receivable and billing systems
• Answer trade billing questions and troubleshoot billing issues and inquiries
• Verify and process personnel expense reports
• Log check batches and supervise computerize check runs
• Paying bills and invoices in accordance with established methods and procedures
• Maintaining accurate records of all Accounts Payable transactions
• Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts
• Following proper procedures and taking direction from senior staff; developing technical skills
• Disburse payment to suppliers, vendors, and employees
• Perform timely account reconciliation by verifying entries and compare to balances
• Confirm that the appropriate general ledger codes have been entered on each trade invoice
• File all trade invoices each day in the appropriate files after they have been vouchered
• Contact suppliers or divisions for appropriate documentation to process invoices
• Verify trade invoices by reconciling monthly statements and related transactions
• Ensure correct approval, sorting, coding, and matching of invoices / receipts
• Ensure all legal and business licenses are renewed in accordance with state and federal laws annually
• Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments
• Perform other job-related duties as assigned

Minimum Qualifications

Preferred Qualifications

Physical Demands