Economic Development Office Manager

Position Title :

Economic Development Office Manager

Job Description :

The Department of Economic Development is seeking a versatile and detail-oriented Office Manager to support the dynamic and fast-paced operations of its department. This role is ideal for someone who excels at managing multiple priorities, coordinating complex schedules, and navigating financial and administrative processes with precision.

This position is under the general guidance of Director, Deputy Director, or designee.

Position Salary Range :

$25.31 / hr. - $35.11 / hr.

Work Schedule :

This position requires an in-office presence Monday through Friday. The work schedule is approximately 8 hours per day between 8 : 00 a.m. – 5 : 00 p.m.

There is limited virtual or work from-home ability for this position. We try to allow for one work from home day per week.

This position is eligible for full city benefits, including :

Health Insurance (95% of premium paid by city)

Dental, Vision and Life Insurance

Paid vacation and personal leave

Six to twelve weeks of paid parental leave from day 1 of employment

Retirement contributions toward a pension plan and / or 401(k)

A robust Employee Assistance Plan (EAP)

Up to $4,000 tuition reimbursement annually

Discounted supplemental benefits like pet insurance and legal services

IMPORTANT : Early application submittal is encouraged. This position will close on November 9, 2025 at 11 : 59 p.m. (MST).

Key Responsibilities :

Coordinate and manage calendars, meetings, and schedules for department leadership.

Acts as the executive assistant to the department director and / or deputy director.

Process accounts payables and receivable in accordance with City finance, procurement, and legal policies.

Support budgeting, purchasing, and general office operations.

Maintain organized records and ensure compliance with administrative procedures.

Provide front-line administrative support and contribute to a well-functioning office environment.

May assist with loan servicing duties such as tracking and monitoring monthly payments & deposits, set-up borrowers for electronic fund transfers (EFT) and respond to payoff requests.

Performs other duties as assigned.

What We Are Looking For :

Proven experience in administrative coordination, preferably in a government or public sector setting.

Strong organizational and multitasking skills.

Familiarity with financial processes, including accounts payable and procurement.

Ability to exercise sound judgment and maintain confidentiality.

Excellent communication and interpersonal skills.

Minimum Qualifications :

Graduation from high school or equivalent and six years’ experience related to project management, data management and / or general office administration, including two years’ experience in research or accounting / bookkeeping, data collection, analysis and presentation prepared on spreadsheet software. Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis. Related subjects may include but are not limited to office or business administration, public administration, finance, accounting, economics, business writing, computer science, and community or public relations.

Ability to plan and organize work, relate well with all internal and external customers, and function as an effective team member. Strong verbal and written communication skills.

Job Proficiency in use of computers to prepare letters and reports, and perform spreadsheet analysis. Ability to incorporate spreadsheet and word-processing tools in report presentation. Experience with budgets. bookkeeping, and loan tracking.

Working Conditions :

Light physical effort. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Position also frequently communicates with individuals requesting additional information through the department’s main phone line. Must be able to exchange accurate information in these situations. Exposer to discomfort associated with constant monitoring of computer video display screens.

Intermittent exposure to stress as a result of human behavior.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law. Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment.

Position Type : Full-time

Department : Economic Development

Full Time / Part Time :

Full time

Scheduled Hours : 40