Project Manager

Summary

The Project Manager is responsible for overseeing assigned projects from kickoff through contract closeout. This role involves planning, budgeting, managing resources, and documenting all aspects of the project to ensure successful delivery. Serving as the primary leader and point of contact with customers and subcontractors, the Project Manager plays a key role in coordinating internal teams, maintaining project timelines, and achieving targeted financial and quality outcomes. This position also provides executive management with regular updates and performance analysis.

Roles & Responsibilities

• Oversee and coordinate the lifecycle of multiple commercial millwork projects, acting as a professional liaison between clients and internal operations to ensure job specifications and client expectations are met.
• Proactively manage project workflow and communications with stakeholders including superintendents, subcontractors, and customers.
• Oversee and maintain the critical path schedule to ensure all required project tasks are completed in full while anticipating client needs.
• Monitor daily job progress using productivity reports and job cost data.
• Organize workload and schedule to ensure time and task efficiency.
• Travel as necessary to ensure project success.
• Attend estimating handoff meetings to review scope and expectations.
• Review and understand all contract documents upon project assignment.
• Collaborate with the Estimator to identify deviations from the original estimate.
• Develop the project plan and provide drafting information for preproduction handoff.
• Coordinate vendor and subcontractor buyouts with Purchasing and Installation teams.
• Ensure subcontractors receive complete job details and review quotes/contracts with executive management.
• Review shop drawings, materials, and construction methods for constructability.
• Collaborate across departments to identify value engineering opportunities.
• Oversee all project documentation: contracts, drawings, submittals, purchase orders, and communications.
• Establish and maintain a schedule of values; bill aggressively and manage project cash flow.
• Manage change orders, notices and notifications, and forecast projections.
• Identify budget shortfalls and create action plans to address them.
• Proactively identify and implement margin improvement strategies.
• Build and maintain a collaborative, motivated project team environment.
• Foster strong, professional relationships with customers, GCs, and construction managers to ensure satisfaction.
• Tactfully resolve issues and maintain a cooperative work environment.
• Support ongoing professional development.
• Conduct monthly project reviews and post-mortem analyses to identify lessons learned.
• Anticipate project risks and provide contingency plans.
• Perform other duties as assigned by executive management.
• Adhere to all company policies and procedures.

Qualifications & Skill

• Proficiency in Bluebeam and Microsoft Office Suite (Excel, Word, Outlook).
• Strong written and verbal communication skills.
• Deep knowledge of architectural millwork, fabrication processes, and commercial construction.
• Ability to manage multiple projects simultaneously with strong organizational skills.
• Problem-solving mindset with a focus on collaboration and accountability.
• Demonstrated leadership and team-building abilities.

Education & Experience

• Highschool diploma or equivalent required
• Bachelors degree in construction management, architecture, engineering etc. preferred
• Minimum 3 years of construction project management experience.
• Or, minimum of 5 years of commercial millwork project management experience.

Physical Requirements & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

General Requirements:

• Prolonged periods of sitting and working on the computer.
• Prolonged periods of sitting, standing, or walking, depending on work assignment.
• Ability to lift, carry, push, or pull up to 20 lbs.
• Frequent use of hands and fingers to handle, reach, grasp, type, or operate equipment, tools, or controls.
• Ability to bend, stoop, kneel, climb, or crouch as required by job tasks.
• Must be able to communicate effectively in person, over the phone, and via electronic communication.
• Willingness to travel up to 50% of the time.

Environmental Conditions:

• Ability to work in a variety of indoor and outdoor environments, including exposure to noise, dust, extreme temperatures, or hazardous materials.
• Use of personal protective equipment (PPE) may be required, including hard hats, gloves, eye protection, and hearing protection.

Visual and Auditory Requirements:

• Must possess visual acuity (with or without correction) to read written and electronic documents and perform detailed work.
• Ability to hear and understand speech and warning signals in a construction, manufacturing, or office environment.