Administrative Assistant

Administrative Assistant

If you are an ambitious Administrative Department Assistant eager to join a thriving organization, we invite you to explore the possibility of becoming a valued member of our administrative team in West Palm Beach.

In this vital role, you will be a proactive problem solver with outstanding communication abilities and a sharp eye for detail. Your background should include extensive administrative experience in an office setting, where you’ve demonstrated the ability to not only complete assigned tasks but also to anticipate what comes next in a process. You think beyond your immediate responsibilities, proactively identifying potential needs and challenges before they arise, which helps keep the workflow seamless and efficient. While supporting the Executive Director and other administrative department leaders, your skills and background, along with a strong commitment to confidentiality, will be a key part of a team that values growth, dedication, and excellence. As the Administrative Department Assistant, here is what you will do :

• Plan and organize work to ensure that Executive Director’s priorities and commitments are met, organizational goals are achieved, and best practices are upheld
• Manage the Executive Director’s calendar, including scheduling internal and external meetings. Coordinate complex scheduling and calendar management, as well as content and flow of information to Board of Directors
• Create and update internal policies and processes that support administration and coordinate internal and external resources to expedite workflows
• Manage communication with employees on assigned projects and tasks
• Provide administrative and office support, such as document drafting and spreadsheet creation
• Support certain members of the Administrative Management Team with projects as assigned
• Assist in planning on-site events

The following is a list of some of the important things we would like to see in a candidate :