Talent.com
HR Specialist
HR SpecialistPavago • Springfield, MA, US
[error_messages.no_longer_accepting]
HR Specialist

HR Specialist

Pavago • Springfield, MA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

HR Specialist

Position Type : Full-Time, Remote

Working Hours : U.S. client business hours (with flexibility for onboarding cycles, payroll timelines, and employee support needs)

About the Role : Our client is seeking an HR Specialist to manage core HR processes and ensure smooth employee lifecycle management. This role involves recruitment support, onboarding, HRIS data management, compliance, payroll coordination, and employee relations. The HR Specialist ensures that employees are supported, records are accurate, and the organization remains compliant with labor regulations.

Responsibilities

Recruitment Support :

  • Post job openings across job boards and career sites.
  • Screen resumes and assist recruiters in scheduling interviews.
  • Communicate with candidates during early-stage hiring.

Onboarding & Offboarding :

  • Prepare offer letters, new hire packets, and orientation schedules.
  • Ensure completion of compliance documentation (I-9, E-Verify, tax forms, direct deposit).
  • Conduct exit processes (equipment retrieval, system access removal, exit interviews).

    • Employee Records & HRIS :

  • Maintain accurate employee data in HRIS (BambooHR, ADP, Gusto, Zenefits, or similar).
  • Track PTO, benefits enrollment, and employee status changes.
  • Generate HR reports (headcount, turnover, compliance).

    • Payroll & Benefits Support :

  • Partner with finance / payroll teams to reconcile hours, benefits, and deductions.
  • Assist with benefits enrollment, open enrollment periods, and employee inquiries.
  • Validate payroll data before processing.

    • Policy & Compliance :

  • Draft and update HR policies, employee handbooks, and SOPs.
  • Ensure compliance with labor laws (FMLA, FLSA, ADA, EEOC) and multi-state regulations.
  • Maintain records audit-ready for external reviews.

    • Employee Relations :

  • Act as point of contact for employee questions and concerns.
  • Support performance management processes and employee engagement programs.
  • Document and escalate sensitive issues to HR leadership.

    • Training & Development Support :

  • Coordinate employee training sessions and compliance certifications.
  • Track completion of required training and development milestones.

    • What Makes You a Perfect Fit :

  • Organized and detail-oriented, with strong process management skills.
  • Trusted communicator who balances empathy with compliance.
  • Proactive in identifying HR process improvements.
  • Comfortable supporting employees across multiple functions and geographies.

    • Required Experience & Skills (Minimum) :

  • 2+ years HR support or operations experience.
  • Proficiency with HRIS systems (BambooHR, ADP, Gusto, Zenefits, or similar).
  • Familiarity with U.S. labor law compliance.
  • Microsoft Office / Google Workspace proficiency.

    • Ideal Experience & Skills :

  • SHRM-CP, PHR, or similar HR certification.
  • Experience with multi-state or international payroll and compliance.
  • Industry exposure in SaaS, professional services, or high-growth startups.
  • Process improvement or HRIS implementation experience.

    • What Does a Typical Day Look Like?

  • Update HRIS records with new hires, promotions, or departures.
  • Support recruitment and onboarding, coordinating interviews and ensuring new hires are set up for success.
  • Prepare and validate payroll inputs, collaborating with finance to ensure accuracy.
  • Respond to employee inquiries about benefits, PTO, or HR policies.
  • Maintain compliance documentation so records are audit-ready at all times.
  • Assist with HR reporting for leadership on turnover, headcount, and other metrics.

    • In essence : you ensure the organization's HR foundation is organized, compliant, and employee-focused.

    Key Metrics for Success (KPIs) :

  • 100% completion of onboarding / offboarding checklists on time.
  • Payroll and benefits reconciled with zero errors.
  • HRIS data accuracy (no outdated or incomplete records).
  • Compliance records consistently audit-ready.
  • Positive feedback from employees on HR responsiveness.

    • Interview Process :

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (e.g., build a sample onboarding checklist in BambooHR or prepare a compliance report)
  • Client Interview
  • Offer & Background Verification
    • [job_alerts.create_a_job]

    Hr Specialist • Springfield, MA, US

    [internal_linking.similar_jobs]
    Payroll Finance Specialist

    Payroll Finance Specialist

    CheckWriters • Northampton, MA, United States
    [job_card.full_time]
    Are you passionate about precision, numbers, and helping clients succeed? We’re looking for a phenomenal Financial Data Specialist to join our Finance Team at Checkwriters!.In this role, you’ll be ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Remote AI Writing Specialist

    Remote AI Writing Specialist

    Outlier • Portland, MA, United States
    [filters.remote]
    [job_card.full_time]
    Earn up to $15 / hour + performance bonuses.Outlier, a platform owned and operated by Scale AI, is looking for.If you're passionate about improving models and excited by the future of AI, this is you...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Side Hustle Specialist (Evenings & Weekends)

    Side Hustle Specialist (Evenings & Weekends)

    Finance Buzz • Granby, Massachusetts, US
    [job_card.full_time] +1
    We’re seeking dependable individuals who want to build a side income alongside their full-time work.This role offers flexible tasks you can perform outside your regular job hours.You’ll be given st...[show_more]
    [last_updated.last_updated_30] • [promoted]
    HR & Legal Systems -ADP, Payroll, Kronos || Hartford CT (Hybrid)

    HR & Legal Systems -ADP, Payroll, Kronos || Hartford CT (Hybrid)

    E-Solutions INC • Hartford, CT, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Job Title : HR & Legal Systems -ADP, Payroll, Kronos Job Location : Hartford CT (Hybrid) Job Type : C...[show_more]
    [last_updated.last_updated_variable_days]
    Remote Financial Planner - AI Trainer ($150 per hour)

    Remote Financial Planner - AI Trainer ($150 per hour)

    Mercor • Holyoke, Massachusetts, US
    [filters.remote]
    [job_card.full_time]
    UK / Canada / Europe / Singapore / Dubai / Australia-based • •Investment Banking or Private Equity Experts • • for a research project with a leading foundational model AI lab. You are a good fit if you : - Have •...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    HR Generalist

    HR Generalist

    Arine • Springfield, MA, US
    [job_card.full_time]
    Based in San Francisco, Arine is a rapidly growing healthcare technology and clinical services company with a mission to ensure individuals receive the safest and most effective treatments for thei...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    SME (HR &

    SME (HR &

    Noblesoft Technologies • Hardfort, CT, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Job Role : SME Manufacturing leader Location : Hardfort CT (Hybrid) Role / Responsibilitie s&l...[show_more]
    [last_updated.last_updated_variable_days]
    Senior Human Resources Generalist

    Senior Human Resources Generalist

    UFP Technologies, Inc. • Chicopee, MA, United States
    [job_card.full_time]
    UFP Technologies is a designer and custom manufacturer of comprehensive solutions for medical devices, sterile packaging, and other highly engineered custom products. UFP is an important link in the...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Loan Compliance Specialist

    Loan Compliance Specialist

    PeoplesBank • Holyoke, MA, United States
    [job_card.full_time]
    Welcome to PeoplesBank! We are the largest mutually chartered bank in Western Mass and Northern Connecticut, we are proud to lead the way in green values, sustainable energy financing, and charitab...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Product Development Specialist

    Product Development Specialist

    Munich RE • Hartford, CT, United States
    [job_card.full_time]
    Chicago, United States; Hartford, United States; New York, United States; Princeton, United States;.We are adding to our diverse team of experts and are looking to hire those who are committed to b...[show_more]
    [last_updated.last_updated_30] • [promoted]
    HR Operations, Senior Analyst - Urgently Hiring!

    HR Operations, Senior Analyst - Urgently Hiring!

    Henkel • Rocky Hill, CT, United States
    [job_card.full_time]
    At Henkel, you’ll be part of an organization that’s shaping the future through innovation, sustainability and collaboration. With our trusted brands like Persil®, ‘all®, Loctite®, Snuggle®, and Schw...[show_more]
    [last_updated.last_updated_variable_days]
    Human Resource Generalist / Payroll with Long Term Care experience

    Human Resource Generalist / Payroll with Long Term Care experience

    Vantage at Westfield • Westfield, Massachusetts
    [job_card.full_time]
    [filters_job_card.quick_apply]
    We are seeking talented individual with Human Resource and Payroll Experience in Long Term Care to join our dynamic team at. As we continue to grow and expand, we are looking for passionate an...[show_more]
    [last_updated.last_updated_variable_days]
    Tooling Specialist I (UH) - 2nd shift

    Tooling Specialist I (UH) - 2nd shift

    U.S. Tsubaki Power Transmission, LLC • Holyoke, MA, US
    [job_card.full_time]
    The TSUBAKI name is synonymous with excellence in quality, dependability, and customer service.Tsubaki is a leading manufacturer and supplier of power transmission and motion control products.As a ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Freelance Brand Feedback Specialist (Hiring Immediately)

    Freelance Brand Feedback Specialist (Hiring Immediately)

    Earn Haus • Northampton, Massachusetts, US
    [job_card.full_time] +1
    We are urgently looking for people interested in taking online surveys for Fortune 500 brands.If you are a self-starter, looking for flexible hours throughout the week, this may be for you! Earn up...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Premium Administration Specialist I

    Premium Administration Specialist I

    Aon • Farmington, Connecticut, United States
    [job_card.full_time] +1
    Premium Administration Specialist.Considering a job change? Take look at Aon! We are hiring for Premium Administration Specialist with our Operations team based in Farmington, CT.This is a hybrid r...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Graduate Education Recruitment Specialist (Hybrid Opportunity)

    Graduate Education Recruitment Specialist (Hybrid Opportunity)

    UMass Amherst • Amherst, MA, United States
    [job_card.full_time]
    The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and c...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Human Resources Specialist

    Human Resources Specialist

    Motion Recruitment • Hartford, CT, US
    [job_card.full_time]
    Our client, a leading enterprise insurance organization, is seeking a detail-driven.Talent Acquisition Coordinator.You will partner closely with recruiters, hiring managers, and candidates to ensur...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    HR Generalist

    HR Generalist

    CFS • Glastonbury, Connecticut, United States
    [job_card.full_time]
    Our client in the Glastonbury area is looking for an.What we like about this role : Hybrid schedule! Flexibility to work from home Opportunity to work with different types of clients, something new...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]