Office Administrative Assistant

Job Description

Job Description

Georgia Families in Transition is seeking a reliable and organized Office Administrative Assistant to join our team in Decatur, GA. The ideal candidate will support the daily operations of our office, ensuring smooth and efficient administrative functions. This role offers an opportunity to contribute to a mission-driven organization dedicated to supporting families in transition.

Duties (will be explained in detail during interview process) :

• Answer incoming phone calls, email, and providing information, and addressing inquiries
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Receive and distribute mail, either physically or electronically
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Compiling, maintaining, and updating company records
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of business transactions
• Operating office equipment including printers, copiers, fax machines, etc.
• Assisting the administrative team in other various duties
• Data entry, filing and keeping accurate files and records
• Responsible for office internal and external correspondence
• Producing, reviewing, and sourcing invoices
• Other duties that are required to make an office run smoothly
• Perform Intake-related tasks

Requirements

Benefits

Additional Information