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Director of Finance and Operations
Director of Finance and OperationsMaine Medical Association • Manchester, ME, US
Director of Finance and Operations

Director of Finance and Operations

Maine Medical Association • Manchester, ME, US
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  • [job_card.full_time]
  • [job_card.part_time]
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Job Description

Job Description

Director of Finance and Operations

Location : Hybrid Manchester, ME (04351)

Employment Type : Full-time (3240 hours / week)

Salary Range : Up to $120,000 / year, commensurate with experience

Reports to : Chief Executive Officer

Start Date : Targeting Fall 2025 (to support a retirement transition)

About the Maine Medical Association (MMA)

MMA is a 501(c)(6) nonprofit advocacy organization representing Maine physicians, with affiliated 501(c)(3) entities providing leadership training, continuing education, and student loan programs. The organization also provides management services to 1012 independent specialty associations. Combined, MMA and its affiliates manage $56M in annual revenue and employ approximately 31 staff.

Role Overview

This is a hybrid finance leadership role that blends hands-on accounting with strategic financial management and board-level engagement. You will lead all finance and operational planning functions across multiple entities, serve as the financial liaison to executive teams and boards, and manage or oversee all accounting activities.

The ideal candidate has strong nonprofit finance experience, is comfortable managing complex multi-entity environments, and is equally adept at reconciling bank accounts and explaining financial projections to physician-led boards.

Key Responsibilities :

Strategic Finance & Leadership

  • Lead budgeting, forecasting, and multi-year financial planning for MMA and affiliated entities
  • Prepare monthly, quarterly, and annual financial reports and present to boards, executive committees, and audit firms
  • Analyze financial performance, develop cash flow models, and advise on program viability and sustainability
  • Serve as staff liaison to multiple nonprofit boards; attend frequent after-hours board and committee meetings (57pm timeframes)
  • Manage investment account oversight and interface with outside advisors as needed
  • Collaborate with CEO and department heads to align operational spending with strategic priorities
  • Support grant reporting and compliance for government and private funders

Accounting Operations

  • Maintain and reconcile QuickBooks files (both desktop and online across multiple entities)
  • Process invoices, journal entries, accounts payable and receivable
  • Manage or oversee month-end close, bank reconciliations, and audit preparation
  • Coordinate with external CPA firm for 990s, reviews, and financial reporting compliance
  • Supervise or collaborate with staff handling payroll, deposits, and admin support tasks

    • Entity Oversight

  • Directly manage finances for MMA and 23 affiliated 501(c)(3) organizations
  • Provide guidance or oversight support to a part-time bookkeeper supporting one independent entity
  • Collaborate with internal staff and volunteer boards from ~12 small professional associations that MMA provides admin services to

    • Requirements Minimum Qualifications

  • 7+ years experience in nonprofit accounting, finance, or operations
  • Strong understanding of nonprofit financial statements, 990 filings, grant reporting, and fund accounting
  • Proficiency in QuickBooks (desktop and online), Excel, and cloud-based tools
  • Ability to communicate financial information clearly to non-financial stakeholders
  • Strong organizational and time management skills with comfort juggling high volume and competing deadlines

    • Preferred Qualifications

  • CPA or candidate with strong audit background (public or nonprofit sector)
  • Experience managing multi-entity structures or umbrella nonprofits
  • Prior leadership experience working with physician groups, boards, or education-focused nonprofits

    • Work Environment & Schedule

  • Hybrid work arrangement (2 days in-office, 2 remote, 1 flexible / off-day)
  • Some after-hours board meeting attendance (typically early evenings)
  • Flexible scheduling with autonomy to manage workload independently
  • 32-40 hour / week structure depending on final candidate's needs

    • Benefits

  • Comprehensive health benefits
  • Generous PTO and holiday policies
  • Employer-sponsored retirement plan
  • Mission-driven, collegial, and flexible work culture
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