Document Control Specialist - Syracuse, NY - Semiconductor

Document Control Specialist

World Wide Professional Solutions is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance.

WWPS seeks a Document Control Specialist to join our growing team in Syracuse, NY. This is an onsite position in Syracuse, NY. Candidates must be local.

The successful candidate will have Construction Document Control experience related to the Semiconductor Industry. The successful candidate must be self-motivated, technically skilled, highly organized, clearly communicate, and have a proven ability to work in a fast-paced dynamic environment. Candidates' work history must represent increased levels of responsibility on a progressive basis throughout their career.

Responsibilities

• Manage storage and retrieval of company documents while ensuring their accuracy, quality, and integrity
• Store, scan, image, organize, manage, and track company documents
• Adhere to all client procedures and record retention policies
• Safeguard information
• Retrieve data per company guidelines
• Archive inactive records in accordance with the records retention schedule
• May support program documentation systems such as Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs
• Other documents managed by the document control team include construction drawings, specifications, submittals, inspection and test reports, closeout documentation, meeting minutes and correspondence
• Train employees on records management procedures and policies, including documentation uploading, retention, and retrieval
• Assist with file migrations and audits
• Perform administrative tasks as needed
• Maintain office equipment
• Prepare reports
• Manage manual and electronic filing systems
• Provide project notices as required to CM and AE
• Coordinate document transfer and publish.
• Review and finalize record documentation.
• Maintain Project Distribution List and project Meeting Matrix
• Provide Owner Administration support for Box, BIM360 and other user platforms as identified.
• Provide owner procured submittal or vendor document transfer.
• Support procurement for RFP supporting documents.
• Coordinate transfer of documents and owner response for notices and owner RFIs.
• Attend weekly risk, change management, and design management meetings
• Attend monthly cost forecast meetings
• Attend ad hoc positioning and programing report out meetings
• Attend ad hoc design review meetings

Requirements

Benefits

$30 - $36 an hour

Local candidates only

World Wide Professional Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.