Administrative Assistant

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

Job Summary

S.A. Comunale is seeking an Administrative Assistant to support the Salisbury North Carolina branch.

Provide administrative support to the Carolina Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Perform general clerical duties to include but not limited to : photocopying, faxing, mailing, filing and scheduling appointments.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
• Prepare various monthly reports as required such as the branch checkbook log, the petty cash book log, Company credit card receipts and inspection reports to fire officials.
• Assist with the scheduling of branch manpower.
• Serve as the backup for accruals for the service and inspection departments.
• Track all permits for service jobs, including preparing them for submittal to the appropriate city.
• Acquire city specific information to be entered to perform service and inspections.
• Order and monitor inventory of office supplies and material / equipment for field personnel.
• Process and create purchase orders.
• Perform all AIA billings for the branch.
• Create, update, and distribute various reports including the operations report, manpower report, and backflow report.
• Prepare and send weekly payroll report information.
• Collaborate with the corporate office Safety Department on Tool Box Talks for all field employees - track and collect all needed information to hand over.
• Responsible for CIP and WIP processes.
• Assist with the design notes in the Monday morning
• Assist with keeping the design head count sheets up to date.
• Ensure all blueprints get to the appropriate employee in a timely manner.
• Assist with the various meeting notes, as needed.
• Assist in tracking and ensure the field head count sheets are turned in on time.
• Assist in following-up with the 1-week look ahead.
• Assist in collecting time from all field personnel.
• Assist with scheduling all meetings.
• Assist Project Managers as needed.

Qualifications

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled

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