Associate Procurement Services Specialist

Associate Procurement Services Specialist

Closing Date: 12/13/2025

Type of Position: Professional Staff - Project/Program Administration

Job Type: Regular

Work Shift: Day Shift (United States of America)

Sponsorship Available: No

Institution Name: University of Arkansas for Medical Sciences (UAMS)

UAMS combines education, research, and clinical programs and values teamwork and diversity. It is a collaborative health?care organization focused on improving patient care and the lives of Arkansans.

Benefits (available for benefits eligible positions only)

• Health: Medical, Dental, and Vision plans for qualifying staff and families
• Holiday, Vacation, and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Summary of Job Duties

The Associate Procurement Services Specialist reports to a Procurement Supervisor, Contract Manager, or Administrative Services Manager. The role handles high?volume and moderately complex buyer functions, ensuring procurement of bill?only surgery or other critical patient care procurements for UAMS while maintaining compliance with Arkansas State Laws, DFA Policies, UA System Policies, and UAMS procedures.

Qualifications

Minimum Qualifications

• Bachelors degree in public administration, general business, accounting, or a related field plus one (1) year of procurement experience, OR
  High School Diploma/GED plus five (5) years of procurement experience.

Preferred Qualifications

• Knowledge of state purchasing rules, applicable laws, and regulations.

Responsibilities

• Process routine purchase requisitions for medical/surgical, research, academic, operational, and administrative supplies, purchased services, non?complex capital and non?capital equipment, and related maintenance/service agreements.
• Handle purchase requisitions within set turnaround times.
• Review vendor quotes, bids, and proposals for compliance with Arkansas state law, UAMS policy, industry best practice, or sound business practice.
• Ensure compliance with State Purchasing and Accounting procedures, The Joint Commission standards, and UAMS policies for medical equipment procurement.
• Process Invitations to Bid, obtain competitive bids, quotes, and proposals as required; transmit purchase orders to vendors.
• Assist in negotiating best price on supplies, services, and equipment as directed.
• Develop and maintain positive relationships with suppliers and internal/external customers while ensuring compliance with applicable laws and policies.
• Provide guidance to departments as required.
• Coordinate procurement activities with assigned departments as required.
• Resolve purchase order pricing, unit of measure, quantity, and product discrepancies; assist with invoice, receipt, or other discrepancies as required.
• Serve as liaison between accounts payable, receiving, departments, and vendors on invoice and receipt discrepancies.
• Perform other duties as assigned.

Salary Information

Commensurate with education and experience.

Required Documents to Apply

Three professional references (name, email, business title), resume.

Optional Documents

Proof of veteran status.

Pre?employment Screening Requirements

Criminal background check, drug testing, and/or education verification.

Physical Activity Requirements

Constant Physical Activity: Hearing, manipulating items with fingers (including keyboarding), repetitive motion, sitting.

Occasional Physical Activity: Grasping, reaching, standing, stooping, talking, walking.

Benefits Eligible

Yes

Equal Employment Opportunity Statement

The University of Arkansas is an equal?opportunity institution. The University does not discriminate in its education programs or activities (including admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Contact Information

Human Resources: askrecruitment@uams.edu. For general application assistance or questions about a job posting, please contact the above email.

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