Administrative Floater

Job Description

Job Description

Our client is seeking an Administrative Floater to provide a broad range of administrative support to assigned legal personnel, including back-up support for secretaries during planned and unplanned absences. A successful candidate for this position must have strong word processing skills and the ability to effectively handle multiple due diligence details for several transactions or litigation proceedings concurrently.

• Accurately drafts, edits, and proofs documents and correspondence for review by assigned legal personnel.
• Opens client files and initiates conflicts checks.
• Assists with the monthly billing process; communicates required edits on billing proformas to Billing Clerk; prepares correspondence for each client invoice and submits revised proformas and drafted letters to lawyers for approval; mails / emails specific invoices to clients.
• Inputs attorney time as needed utilizing the Firm’s time entry software on a regular basis.
• Responsible for answering phone calls and taking messages, scheduling appointments, and performing other tasks related to maintaining assignments’ calendars, scheduling and coordinating meetings, and conference calls, including travel, lodging, transportation, and meal arrangements.
• Opens and sorts all incoming mail; alerts legal personnel of deadline-sensitive materials or correspondence requiring immediate attention; handles deliveries and FedEx shipments.
• Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments.
• Performs other duties as requested.

Qualifications