Talent.com
Administrative Coordinator
Administrative CoordinatorGulla CPA • Troy, Michigan, United States
[error_messages.no_longer_accepting]
Administrative Coordinator

Administrative Coordinator

Gulla CPA • Troy, Michigan, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Gulla CPA is a rapidly growing CPA and advisory firm seeking a dedicated Super Admin to support firm operations, tax workflows, and client coordination. This role is essential in ensuring smooth communication, accurate information flow, and efficient tax processing so our CPAs and specialists can stay focused on high-level client work.

The Super Admin plays a key role in maintaining workflow quality and keeping engagements on track from the moment a client submits documents to the final e-filing of tax returns.

Role Summary

The Super Admin manages tax processes, client communication, and firm technology to ensure that every engagement moves smoothly from start to finish. This role requires attention to detail, strong communication, and the ability to coordinate across multiple teams while maintaining compliance and accuracy.

Key Responsibilities

1. Client Coordination and Information Gathering

  • Communicate with clients to collect required tax and accounting documents
  • Review submissions for completeness and accuracy before sending to the professional team
  • Guide clients through secure document upload and electronic signature steps
  • Track client responses and follow up to prevent bottlenecks or workflow delays

2. Tax Process and Workflow Support

  • Stay fully knowledgeable about the firm’s tax process, deadlines, and compliance requirements
  • Work closely with tax preparers, reviewers, and partners to keep engagements on schedule
  • Monitor workflow systems to ensure tasks progress from preparation → review → delivery
  • Organize and maintain engagement files for audit readiness and team reference

    • 3. Technology and Systems Management

  • Maintain strong working knowledge of firm tools including :
  • CCH Axcess
  • AssureSign
  • QuickBooks Online
  • Other systems used for tax and accounting processes
  • Ensure proper data entry and accurate digital records
  • Support team members with basic system or client delivery issues
  • Maintain updated templates, checklists, and digital filing structures

    • 4. Finalization and E-Filing

  • Confirm receipt of all required signatures and payments before finalizing returns
  • E-file federal and state tax returns accurately and track acknowledgment receipts
  • Save final signed copies, payment records, and e-file acknowledgments in secure storage
  • Verify all deliverables are complete and filed according to firm policy

    • Qualifications

  • Experience in a tax, accounting, admin, or operations environment
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Ability to manage multiple deadlines and follow structured processes
  • Comfortable working with technology, digital workflows, and client portals
  • Familiarity with CCH Axcess, AssureSign, QuickBooks Online, or similar systems (preferred)
  • Ability to work independently while supporting a fast-growing team

    • What We’re Looking For

  • A proactive problem-solver who keeps work moving
  • Someone who values accuracy and organization
  • A strong communicator who can coordinate between clients and internal teams
  • A reliable team member who thrives in a growing, systems-driven firm

    • What We Offer

  • A role where your work makes a real impact on the success of the firm
  • A collaborative culture that values reliability, initiative, and growth
  • Competitive compensation based on experience
  • PTO, holidays, 401(k), and health insurance for full-time employees
  • A chance to grow alongside a firm that’s scaling nationally

    • Who We Are at Gulla CPAs & Advisors

    Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally.

    Our Mission : To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey.

    We’re a dynamic CPA and advisory firm offering :

  • Accounting
  • Tax Compliance
  • Tax Advisory & Consulting
  • Fractional CFO Services

    • Ready to be the person who keeps everything running smoothly?

    Apply today and help us build something extraordinary.

    [job_alerts.create_a_job]

    Administrative Coordinator • Troy, Michigan, United States

    [internal_linking.related_jobs]
    Patient Coordinator

    Patient Coordinator

    Ivy Rehab Network • Highland Park, MI, US
    [job_card.full_time]
    Our Patient Coordinators are the backbone of our clinics and have a direct impact on patient experience.They work collaboratively with clinicians and colleagues to provide exceptional patient care ...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Coordinator

    Coordinator

    TradeJobsWorkforce • 48306 Rochester Hills, MI, US
    [job_card.full_time] +1
    Key Job Functions : Processes all store shipments and administers recall.Ensures maintenance and housekeeping of stockroom. Job Duties : Maintains a neat, organized and well-stocked back room.Compli...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Workplace Experience Coordinator

    Workplace Experience Coordinator

    Metasys Technologies, Inc. • Detroit, MI, US
    [job_card.full_time]
    Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment. Workplace Experience Coordinator.Detroit, MI (Onsite, 5 days ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant (Remote Position)

    Administrative Assistant (Remote Position)

    GOLD GATE • Warren, Michigan
    [filters.remote]
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Administrative Assistant (Remote Position).Part-Time : $18–$24 per hour.Full-Time : $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to supp...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Administrative Services Managers - AI Trainer ($90-$110 per hour)

    Remote Administrative Services Managers - AI Trainer ($90-$110 per hour)

    Mercor • Rochester Hills, Michigan, US
    [filters.remote]
    [job_card.full_time]
    About the Role • • Mercor is seeking experienced • •Administrative Services Managers • • to support a leading AI lab in advancing research and infrastructure for next-generation machine learning systems...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Finance Coordinator

    Finance Coordinator

    Finni Health • Detroit, MI, US
    [job_card.full_time]
    Finni Health, a rapidly growing company (400% growth, approaching profitability, backed by General Catalyst), is expanding our global operations and seeking a Finance Coordinator to strengthen our ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Restaurant Delivery - Sign Up in Minutes

    Restaurant Delivery - Sign Up in Minutes

    DoorDash • Imlay City, MI, United States
    [job_card.full_time] +1
    DoorDash is the #1 category leader in food delivery, food pickup, and convenience store delivery in the US, trusted by millions of customers every day. As a Dasher, you’ll stay busy with a variety o...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Coordinator

    Office Coordinator

    Michigan Staffing • Sterling Heights, MI, US
    [job_card.full_time]
    Office Coordinator Rudgate Manor.Office Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and co...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Commercial and Small Business Closing Coordinator III

    Commercial and Small Business Closing Coordinator III

    Northwest Bank • Detroit, MI, United States
    [job_card.full_time]
    The Commercial and Small Business Closing Coordinator III will be responsible for completing the due diligence for new loans and modifications, as well as facilitating the loan closing process by p...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Timesheet Coordinator

    Timesheet Coordinator

    RSC Mechanical • Clinton Township, MI, US
    [job_card.full_time]
    Join our growing mechanical contracting company as a Timesheet Coordinator.This entry-level role is perfect for an organized, adaptable team player with strong communication skills.You'll focus on ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    UM Coordinator Supervisor

    UM Coordinator Supervisor

    Integra Partners • Troy, MI, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    The Utilization Management (UM) Coordinator Supervisor oversees the day-to-day operations and performance of the UM Coordinator team. This position ensures that all intake, triage, and administrativ...[show_more]
    [last_updated.last_updated_30]
    Office Coordinator

    Office Coordinator

    Scotts Miracle-Gro • Imlay City, MI, US
    [job_card.full_time]
    Administrative Support Manager.Here at Scotts Miracle-Gro there is no such thing as a typical day.Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace.Be...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative

    Administrative

    KFC • Saint Clair Shores, MI, US
    [job_card.full_time]
    JCPenney is one of the nations largest apparel and home furnishing retailers, and we're dedicated to fitting the diversity of America with unparalleled style and value. Working at JCPenney gives you...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Vacation Support Coordinator

    Vacation Support Coordinator

    Destinytravel • Detroit, Michigan, United States
    [filters.remote]
    [job_card.full_time]
    [filters_job_card.quick_apply]
    As a Vacation Support Coordinator, you will help travelers feel prepared and excited by assisting with plans, providing information, and maintaining communication. Your role is to create smooth and ...[show_more]
    [last_updated.last_updated_variable_days]
    Admissions Coordinator

    Admissions Coordinator

    Behavioral Center of Michigan • Detroit, Michigan, United States, 48213
    [job_card.full_time]
    The Admitting Coordinator is responsible for signing in patients at the time of their admission to the hospital.In addition, admitting staff verifies patients’ information, including their insuranc...[show_more]
    [last_updated.last_updated_variable_days]
    Administrative Coordinator

    Administrative Coordinator

    NeuLife • Troy, MI, MI, USA
    [job_card.full_time]
    [filters_job_card.quick_apply]
    It is our mission as an organization to provide a comprehensive rehabilitation and support program and promote the quality of life for the people we serve. NeuLife Rehabilitation of Michigan provide...[show_more]
    [last_updated.last_updated_variable_days]
    Project Coordinator (Remote)

    Project Coordinator (Remote)

    Scale AI • Detroit, Michigan, United States
    [filters.remote]
    [job_card.full_time]
    Join a global community of talented professionals to shape the future of AI.Earn up to $15 USD / hr and additional rewards based on quality of submission. Outlier is committed to improving the intelli...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Community Based Transitions of Care Coordinator - Duals Integrated Care

    Community Based Transitions of Care Coordinator - Duals Integrated Care

    CareSource • Detroit, MI, United States
    [job_card.full_time]
    The Community Based Transitions of Care Coordinator - Duals Integrated Care is responsible for managing and coordinating care for dual-eligible beneficiaries that have experienced a transition of c...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]