Contract & Supplier Management Category Specialist

Contract And Supplier Management Program Coordinator

SWBC is seeking a talented individual to be responsible for facilitating and coordinating the Contract & Supplier Management (C&SM) Program and tasks including ensuring that enterprise-wide needs for purchasing, due diligence, risk-assessment and continuing supplier monitoring are being accomplished. This individual assists the Contract & Supplier Management (C&SM) leaders on ensuring procurement needs, third-party risk and performance is managed to meet the business, regulatory, and compliance demands of the organization, supporting teams responsible for assessing supplier risk management, control and process improvement, including researching and recommending related internal controls where needed. Additionally, you will be responsible for supporting one or more SWBC lines of business or categories of spend. You'll be expected to take an active role in facilitating the end-to-end purchasing process, including but not limited to: distribution of RFx's to suppliers, creation and maintenance of purchasing documents, identification and implementation of optimized processes, channeling/leveraging spend based on guidance from the business units and C&SM leadership, and assist in the management of back-end accountability such as invoice discrepancies.

This role is a part of SWBC's Contract & Supplier Management Program and will be key in facilitating SWBC's procurement and contracting needs. The team is close-knit and very excited as we are focused on modernizing SWBC's procurement, sourcing, contracting, and supplier risk management capabilities through best practices while protecting SWBC interests

Essential duties include the following:

• Supports the facilitation and coordination of C&SM Program policies and processes in the review and approval of supplier contracts and procurement requests using independent judgement.
• Proactively identify expiration timeframes, notify business owner and/or vendor in advance to help coordinate appropriate course of action.
• Performs supplier due diligence and oversight activities to include review of financial performance, reports over internal controls (Statement on Standards for Attestation Engagements (SSAE's), compliance reports, etc.).
• Researches market prices, trends, developments, and procurement method improvements as applicable and advises the C&SM Team of findings.
• Interviews and confers with current and prospective suppliers to determine supply capabilities, product availability, and management. Negotiates prices and delivery terms with guidance from a C&SM leader.
• Collaborate with SWBC businesses in securing and analyzing quotations. Negotiates prices and terms with suppliers and recommends suppliers with respect to cost, quality, and delivery competitiveness.
• Assist category stakeholders on purchase order (PO) creation and working with Accounts Payable on related activities for verifying invoices against POs.
• Partners with Legal to maintain and administer supplier agreements and changes/addendums.
• Serves as point of contact for supplier performance issues such as delivery, responsiveness, cost, and quality.
• Uses independent judgement to recommend and coordinate corrective actions on such issues and supports the business unit in the management of the corrective actions.
• Supports business units in managing supplier relationships on an on-going basis to ensure adequate contracts and processes are in place to meet performance and regulatory requirements and coordinates as needed with appropriate business units.
• Serves as point of contact for C&SM Program policies & procedures.
• Supports the supplier and contract management system and performs root cause analysis on system issues.
• Identifies and recommends efficiencies associated with the C&SM Program.
• Administrator in the management of the Supplier and Contract repository.
• Performs all other duties as assigned.

Serious candidates will possess the minimum qualifications:

• Bachelor's Degree in Business, Finance, or related field from an accredited four-year college or university or equivalent experience required.
• Minimum of two (2) years of purchasing, contract management, procurement, contracts, vendor risk, customer service operations, supply chain, or sourcing required.
• Ability to acquire an accredited industry-related certification while occupying position. Certification in Procurement, Contracting, or Risk preferred.
• Working knowledge of business processes, applicable laws and regulations, business laws, and contract language.
• Working knowledge of negotiation tools and tactics, and familiarity of supplier/contracts management and procurement/spend systems.
• Developing knowledge of third-party risk/supplier management, reporting, and technical writing.
• Working knowledge of procurement/expense processes and contracting.
• Basic knowledge of customer service operations, supply chain, and sourcing.
• Working knowledge of the financial services market, economy, and industry trends.
• Strong consulting and client engagement skills, interpersonal and presentation skills, and verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Detail-oriented with demonstrated organizational and multitasking skills.
• Proficient Microsoft Office skills, including Outlook, Word, and Excel.
• Able to read boilerplate contract and understand context.
• Able to collect and analyze data, manage priorities and deadlines, and organize and prioritize work.
• Able to operate basic office equipment, including copy machine, personal computer, and fax.
• Able to adapt to working environment.
• Able to type 60 WPM.
• Able to travel locally or nationally by car or plane.
• Able to sit for long periods of time performing sedentary activities.
• Able to stand, stoop, and kneel to file for long periods of time.

SWBC offers*:

• Competitive overall compensation package
• Work/Life balance
• Employee engagement activities and recognition awards
• Years of Service awards
• Career enhancement and growth opportunities
• Leadership Academy and Mentor Program
• Continuing education and career certifications
• Variety of healthcare coverage options
• Traditional and Roth 401(k) retirement plans
• Lucrative Wellness Program

*Based upon employee eligibility

SWBC is a Substance-Free Workplace and requires pre-employment drug testing.

Please note, SWBC does not hire tobacco users as allowed by law.