Invention Convention Worldwide Coordinator

Program Coordinator

The Henry Ford is a nonprofit organization, an internationally recognized cultural destination, and a one-of-a-kind workplace. The Henry Ford provides unique educational experiences based on authentic objects, stories, and lives from Americas traditions of ingenuity, resourcefulness and innovation. Our purpose is to inspire people to learn from these traditions to help shape a better future. Our team is inspired daily by one another as well as the authentic stories of innovation that we share across our four venues. We want you to be part of this legacy and take it forward and that aligns with our core values of being Curious, Authentic, and Passionate.

The Learning & Engagement team is currently seeking a Program Coordinator to support the Invention Convention Worldwide (ICW) cross-functional team with the planning, logistics and delivery of their driving programs and events, specifically the U.S. Nationals Competition, the Invent It Forward Summit, and the monthly ICW community network meetings. Work will include familiarizing themselves with the event program goals, planning and execution of those driving projects, participating in meetings with program affiliates, program affiliate communication, and other administrative and logistical support as required. While the role is primarily on-site, occasional remote tasks may be approved based on operational needs. Certain projects may also require availability outside standard MondayFriday, 9 a.m.5 p.m. hours.

Essential Responsibilities

Team Operations & Support

• Serve as primary contact for Invention Convention Worldwide (ICW) Affiliates to support their program needs, meetings, documentation, and communications
• Provide administrative and logistical support that includes the development, planning, execution, documentation and evaluation of all ICW programs and events affiliate meetings, Invent It Forward Summit, U.S. Nationals in collaboration with the Sr. Manager and Manager, Team Operations & Logistics
• Manage the zFairs online registration platform, including enrollment, data accuracy, and user support
• Help ensure that all ICW program documentation and standard operating procedures stay up to date
• Maintain inventory of ICW program materials and supplies
• Oversee and coordinate the material and creative service requirements for the ICW team, collaborating with the Manager of Team Operations and Logistics to ensure effective fulfillment
• Support ongoing communications with ICW Network Affiliates, including meeting reminders, updates, recordings, recognition activities, and digital content creation
• Maintain and update affiliate and stakeholder databases, and produce digital content through StoryMaps, highlighting program impacts such as patent holders, scholarship recipients, and special projects

Event & Program Logistics, Planning and Execution

Your Qualifications

Associate degree or 2+ years of equivalent experience in education or other STEAM related experiences

3+ years of experience in project coordination, within school or visitor audience environments preferred

Experience coordinating exhibitions, programs, special events or other related multi-disciplinary team projects

Proficiency with Microsoft Office software

Project management software experience preferred (Workfront, Monday.com, MS Project, etc.)

Must be available for occasional work outside standard MondayFriday, 9 a.m.5 p.m. hours based on project needs

Special Skills

Exceptional organizational and time management skills with the ability to manage multiple priorities and meet deadlines

Effective communicator with strong listening, presentation, and interpersonal skills that enables ability to build rapport and collaborate with diverse teams

Adaptable and comfortable working in a dynamic environment with a flexible, service mindset

Physical Requirements

Sitting 60%, standing 15%, walking 25%

Ability to lift / carry 25 lbs and push / pull up to 50 lbs

Repetitive motions : typing

Normal vision and coordination