Administrative Assistant

Job Description

Job Description

Job Responsibilities :

Acts as confidential administrative aide; provides administrative support to the manager and other departmental employees through the coordination of departmental administrative functions.

Responds to or refers information requests by phone, e-mail / general correspondence or in person; coordinates correspondence and reports; updates distribution lists; prepares budgets and expense reports; provides word processing, typing, dictation support to departmental staff.

May function as timekeeper, schedule meetings, support transcription and assures proper filing, retrieval and retention of information.

Responsible for general departmental administrative duties, including but not limited to answering and directing phone calls

Open / Screen / Distribute departmental mail; managing calendars / scheduling appointments and business-related travel; filing; timekeeping; completing expense reports, meeting minutes, etc.

Maintain project schedules (Microsoft Project, etc) and data entry for databases specific to departmental functions (Access, SQL / Server.)

Maintain department budgets (knowledge of SAP and budgetary processes.)

Responsible for conducting requested research (using the Internet and other tools) in support of departmental projects and activities.

Assists manager in tracking and meeting project deadlines.

Manage Internal and External Documents

Check the Compliance and Quality of Documents

Distribute Documents to Relevant Personnel

File Documents in Physical and Digital Records (SharePoint & ECM)

Assist with Scheduling Meetings on behalf of the Team.

Attend Meetings and Create Meetings Minutes

Manage Rolling Action Item List (RAIL)

Required to go to Costco every other week and will need a corporate card.

Schedule : M-F 8 : 30am-5pm

Qualifications :

College Degree Required

A minimum of 6 years of related experience is required for the senior level.

SAP experience desired

Valid driving status & Smith Driving Course certified (or ability to obtain)

Proficiency in Microsoft Office software (Word, Excel, PowerPoint, SharePoint, etc.)

Strong writing skills

Ability to handle confidential and sensitive information

Calendars and scheduling skills

Professional written communication skills

Benefits :

Healthcare Insurance : Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance : Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan : The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus : Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.