Office Manager

Job Description

Job Description

Office Manager - Integrative Wellness Center- RISE Regenerative Medicine (Seattle, WA) - Part Time

We're looking for someone extraordinary to become the heartbeat of our integrative wellness clinic. This isn't a role for someone who simply follows checklists—we need someone who sees a broken ceiling fixture and thinks "I got this" instead of "not my job." Someone who can research and implement new systems independently, remembers meaningful details about patients' lives, and brings both warmth and competence to every interaction.

This is a rare opportunity to run a boutique wellness practice with true autonomy. You'll be the operational backbone for three providers, managing everything from complex scheduling and billing to lab processing and our unique Hyperbaric Oxygen Therapy program. You'll thrive on variety, love solving problems creatively, and find genuine joy in creating community through wellness.

If you're someone who anticipates needs before they arise, optimizes systems naturally, and makes everyone feel genuinely cared for—we want to meet you.

Who We Are :

The RISE Collective is a boutique integrative wellness clinic in Lower Queen Anne, Seattle, where naturopathic medicine meets genuine community. We're not your typical medical office—we're the place where providers actually collaborate, where patients walk to appointments from their neighborhood, where the chiropractor, esthetician, and naturopath all know your name (and your story).

Learn more about us here :   https : / / riseregenmed.com /

What You’ll Be Doing :

The Office Manager is the clinic’s main point of contact for patients and providers alike. This role oversees scheduling, patient communication, billing, inventory, and day-to-day patient and provider coordination across multiple disciplines. The ideal candidate enjoys variety, works well independently, and takes pride in maintaining an efficient, welcoming, and well-run practice.

We need someone who thrives on autonomy, doesn't need handholding, and genuinely lights up around people. If you need constant validation, get flustered by chaos, or have a "that's not my job" mentality - this isn't the right fit. But if you're the person who sees a problem and thinks "I got this" - let's talk.

Essential Functions :

• Greet and check in patients, manage scheduling, and coordinate care for three providers
• Respond to voicemails, emails, and text messages warmly and promptly
• Process payments and create invoices and superbills through Charm, Jane and Vagaro
• Manage EHR systems (Jane, Charm) and assist with organizing patient forms and documentation
• Track and ship lab samples, coordinate with LabCorp and other labs as needed
• Manage supplement and medical supply inventories, including tracking, ordering and restocking
• Support providers with daily operational and administrative needs
• Maintain a clean, organized, and professional office environment
• Education, Experience, and Skills Required

Qualifications :

Compensation and Benefits :

Why you’ll love working here :

You’ll be part of a close-knit, collaborative clinic where your work directly supports patients’ wellbeing. Every day brings variety and meaningful connection — no corporate layers, just genuine teamwork and trust. This role offers autonomy, variety, and the opportunity to truly make an impact in a supportive, patient-centered environment. You’ll work closely with providers who value teamwork and patient care and trust you to work collaboratively and autonomously.

How to Apply :

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step you will get instructions from Thalia within 3 days of your submission. Everyone will be contacted.

The RISE Collective provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The RISE Collective complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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