Legal Secretary

Ove r all P u r p ose : P rovi d e s se c r e ta r ial support to a t t o r n e y s, p a r a l e g a ls and a dm i nis t r a t i ve man a g e ment of the F irm. Maintains posit i ve c om m unic a t i ons with c l i e nts, atto r n e y s and
sta f f. Obs e rv e s co n fid e n t i a l i t y o f c l i e nt m a t t e rs. F ol l ows poli c ies a nd p r o ce dur e s o f the F irm.

Essential Job Duties :

• P r e p a r e s a nd r e vi s e s l e g a l docum e nts, co r r e spon d e n ce , memo r a nda a nd e- mails f rom w r i t ten f o r m as w e ll a s f r om t r a nsc r ip t ion
• Op e r a tes p e rson a l c ompu t e r, t ra ns c ription e quip m e nt t o pr o du c e l e g a l doc u ments, c o r r e spon d e n ce , m e mor a nda a nd e- m a i l s, and other of f i c e ma c hi n e s such a s photo c opie r , f a x ma c hine a nd post a g e met e r
• Ass e mb l e s do c uments a n d e x hib i ts for c ourt f i l in g s and rec o rdi n g s, hearings, a rbitr a t i ons, medi a t i ons, d e posit i ons o r oth e r e n g a g e ments
• P roo f r e a ds p r e p a r e d ma t e ri a ls to ensu r e d o c ume n ts a r e f r e e f rom t y p o g ra p hic a l and g r a m m a t i ca l e r ro r s and a re f o r matted a c c o r di n g to F irm s t a nd a rds
• R ea ds, sorts and p r in t s incoming mail and e - mails a nd distribut e s as a ppro p ri a te
• S c h e dules a ppoin t ments a nd me e t i n g s for a t t o r n e y s
• Mana g e s a nd m a in t a ins c a lend a r for d e a dl i n e s; e n sur e s i m port a nt dat e s a re r e c o r d e d on the m a ster c a lend a r
• Maintains c l i e nt files
• Assists i n h a ndl i ng of r ec e pt i on d e sk duties/m ee t a nd g r ee t clients
• Op e r a tes mult i - l i ne tel e p hone s y stem
• Mail distribu t ion

Other Duti e s :

• A r r a n g e s for t r a v e l for a t torn e y s i n c lud i ng hotel, a irline a nd tr a nsport a t i on
• Ass e mb l e s do c uments a n d e x hib i ts for c ourt f i l in g s and rec o rdi n g s, hearings, a rbitr a t i ons, medi a t i ons, d e posit i ons o r oth e r e n g a g e ments
• Assists i n the p re p a r a t i on of m a rk e t i n g mat e r i a ls s u c h a s pitch f olde r s, a t t o r n e y bio g r a ph i e s and P ow e rPoint pr e s e ntations
• R e spons i ble f or a nsw e ri n g incomi n g tel e pho n e ca l ls and dir ec t i n g them to t he a ppro p r i a te sta f f m e mbe r (s)
• P e r f o r ms all other dut i e s a s assi g n e d

Q u al i f ica t io n s/Req u ir e me n t s :

• Hi g h S c hool Dip l oma
• At le a st 3 y e a rs p rior l i t i g a t i on l e g a l se c r e ta r y e x p e ri e n c e
• Abil i t y to t y p e , r e a d a nd w r i t e in ord e r to p r o o f r ea d a nd p e r f o rm init i a l i nput and r e vis i ons to le g a l d o c uments, c o r r e spon d e n c e , m e mor a nda a nd e - mail.
• Must h a ve knowl e d g e o f MS O f fi c e S ui t e whi c h i n c ludes W o r d, E x ce l, P o w e rPoint
• Kno w le d g e of d o c ument man a g e ment s y stems su c h a s I Manage
• Abil i t y to t y pe 70 wpm
• Abil i t y to o r g a ni z e a nd p rio r i t i z e wo r k f low f or m ul t ip l e a t t o r n e y s
• I nt e rp e rso n a l sk i l l s to communic a te v e rb a l l y , in wr i t ing a nd b y tel e pho n e i n a p r o fe ss i on a l m a nn e r w i t h c l i e nts, atto r n e y s, ve n d o rs a nd st a ff