Business Office Manager

The Business Office Manager manages the business office front desk telephones community files and records and provides leadership to the Community in the absence of the Executive Director.

Responsibilities:

• Maintain accurate records for all Accounts Receivable (including collections) payroll and petty cash; process items for corporate accounting functions under direct supervision of the Executive Director
• Maintain current resident business files and leases. Maintain Community census data.
• Maintain confidentiality of information received regarding the Community employees and residents
• Obtain and maintain all required employee paperwork and manage the employee files.
• Coordinate and inform regarding the employee benefits program. Track employee training to ensure that all employees receive orientation and on-going training.
• Supervise front desk staff and any other administrative support staff. Cover the reception desk when needed at the community. Oversee the telephone training and quality assurance.
• Serve as Manager on Duty in the absence of the Executive Director.

Qualifications :

• A minimum of 2 years experience in an office management bookkeeping or other similar position required
• Prior Accounts Payable Accounts Receivable and Payroll experience required. Yardi experience preferred.
• Self-motivated organized and professional. Have a neat professional courteous manner and appearance. Possess good public relations communication general office clerical and telephone skills.
• Must have administrative management and supervisory skills.
• Must have the ability to handle multiple tasks and priorities and have excellent time management and organizational skills and be able to meet deadlines.
• Strong verbal and written communication skills.
• Ability to work effectively with different levels of personnel.
• Ability to relate well to residents and their families.
• Minimum of an associate degree or comparable experience. Course work in Business Accounting or Office Management field is preferred.

Additional Information :

If you join Spectrum as a full-time team member your story will include eligibility for medical insurance dental insurance vision insurance life insurance and other voluntary insurance options. All part-time and full-time team members are eligible to participate in our 401(k) for paid time off holiday pay and discounts through Perk Spot.

Spectrum Retirement Communities strongly encourage all team members to be fully vaccinated against COVID-19 however the vaccine is not a requirement to work with us.

Spectrum Retirement LLC and all affiliates are Equal Opportunity Employers. We do not discriminate against employees or applicants on the basis of race color national origin gender sex sexual orientation pregnancy gender identity or expression disability religion age genetic information veteran status or any other characteristic protected by federal state or local law.

Spectrum Retirement LLC also participates in the E-verify program through the Department of Homeland Security and the Social Security Administration.

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Remote Work :

No

Employment Type :

Full-time

Key Skills
Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping
Experience: years
Vacancy: 1