Department Assistant

Department Assistant

The Office Manager provides support to a collaborative team within the Disability Services (DS) office. The successful candidate will establish and maintain strong public relations and interpersonal skills with college students with disabilities, faculty, staff, student staff and university departments. This position assists in coordination and implementation of testing accommodations and note-taking services for students with disabilities. Provides support in office compliance with disability laws and amendments. Additionally, this position assists with other duties within the DS office including but not limited to assisting other staff with the coordination of accommodations.

Key Job Responsibilities

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
• Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements
• Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections
• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations
• May provide operational guidance and training on day-to-day activities of student workers and program staff
• Serves as a primary point of contact for the department

Compensation

Minimum starting hourly wage of $19.50 ($40,560) plus benefits, commensurate with qualifications and experience. A six-month probationary period is required.

Required Qualifications

• High school diploma
• Evidence of computer skills including proficiency with Microsoft Office (Excel, Word, Outlook)
• Budget management and record-keeping knowledge and skill
• Evidence of interpersonal and customer service skills

Preferred Qualifications

• Bachelor's degree
• Experience working in a higher education environment
• Experience working with individuals with disabilities
• Ability to handle challenging situations with composure and successfully problem-solve
• Excellent judgment including sensitivity to personal and confidential information
• Ability to manage multiple priorities simultaneously with minimal supervisory oversight
• Ability to work independently and as part of a team environment
• Experience supervising student workers or other staff

How to Apply

Complete applications received by end of day, February 15, 2026 are ensured full consideration. Applications submitted after February 15, 2026 may be reviewed at the discretion of the search committee or until position is filled. Successful candidate must have degree requirements completed and ability to work full time by position start date.

To apply, click on the APPLY button or go to https://www.uwstout.edu/about-us/careers-jobs

Required application materials:

Cover letter (* See below)

Resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at https://kb.uwss.wisconsin.edu/21900

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.