Real Estate Assistant

Job Description

If you thrive as the steady hand behind the scenes, join a top-producing Sotheby's International Realtor in West University Place in a pivotal role supporting her luxury real estate business. This is far from a standard desk job-you'll be actively involved in all aspects of the business, both in the office and out in the field. Based out of the agent's home office, you'll help deliver the seamless, highly personalized service her clients expect-while keeping operations smooth and organized.

Your Future Employer
Consistently closing $55M+ annually, she is known for professionalism, integrity, and white-glove service. Her office culture is collaborative, supportive, and built on trust, communication, and respect. Prioritizing quality over quantity, she's looking for a trusted administrative partner to join her in providing high-touch service to her luxury clientele.

Does This Sound Like You?

You are proactive and take initiative, thriving on responsibility and the chance to make a meaningful impact. Organized and detail-oriented, you keep things running smoothly and anticipate needs before being asked. Comfortable in client-facing roles, you communicate clearly, present yourself with polish, and handle sensitive situations with discretion. With your energy, focus, and thoughtful problem-solving, you're the behind-the-scenes powerhouse who ensures the business flows effortlessly.

Applicants seeking this opportunity as a stepping stone to sales- this is not the job for you.

About the Role

As the agent's right hand, you'll support every aspect of the business, helping clients feel valued while keeping operations running smoothly. You'll keep her on track and serve as her gatekeeper, time manager, and reminder system, managing priorities, coordinating tasks, and acting as a trusted point of contact for clients, vendors, and the team. Your proactive approach, adaptability, and ability to pivot quickly ensure nothing is overlooked, even as priorities shift, keeping the business flowing seamlessly from day to day.

What You'll Do

If these are the kinds of activities that energize you, you'll thrive in this role:

• Executive Administrative Support: Keeping calendars, emails, and tasks perfectly organized, and ensuring the agent is fully prepared for every appointment and event.
• Systems & Processes: Maintaining smooth-running systems and checklists, keeping the CRM up-to-date, and making sure nothing slips through the cracks.
• Transactions & Listings: Managing contracts and deal flow, coordinating vendors, inspections, repairs, showings, and marketing materials to ensure listings and transactions are seamless from start to finish.
• Marketing & Communications: Supporting marketing initiatives, social media, and client communications to reflect a polished, professional brand.
• Client Care & Events: Enhancing client relationships through thoughtful gifts, milestone celebrations, and gathering positive reviews.
• Open Houses: Ensuring 1-2 open houses per month run smoothly with every detail handled.

Qualifications

• 2+ years supporting a real estate agent or team in a similar capacity
• An active TX real estate license is preferred, not required
• Bachelor's degree strongly preferred
• Proactive, highly organized, and solutions-oriented
  Strong communication skills and professional presence
• Must live within 40 minutes of West University Place, have daily access to reliable transportation, and carry insurance
• You must be able to attend 1-2 weekend open houses per month alongside the agent. To support your work-life balance, flexible scheduling will be offered during those weeks.

Skills You Bring or Can Learn Quickly

• MS Office Suite & Google Suite
• CRM programs (Referral Maker a plus)
• MLS, Dotloop, DocuSign
• Social media platforms and real estate websites
• Macintosh operating systems and related software

The Details:

Salary: $70,000 - $80,000 based on experience, plus bonus

Benefits: Paid Time Off, Holidays, access to medical benefits

Hours: Full-time, 40 hrs, M-F, flexibility on weekends required for open houses 1- 2 times a month.

Location: Houston, TX. Agent's home office in the West University Place area. You live within a 40-minute commute of Houston, TX. (77005) You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver's license, and you carry insurance.

How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you'll hear from a recruiter at Pro R.E.A. Staffing with the next steps.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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