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Administrative Assistant
Administrative AssistantUnited Health Centers of the San Joaquin Valley • Fresno, CA, United States
Administrative Assistant

Administrative Assistant

United Health Centers of the San Joaquin Valley • Fresno, CA, United States
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  • [job_card.full_time]
[job_card.job_description]

Overview

We are recruiting for an administrative assistant to provide administrative support to the President / CEO and Executive Leadership Team.

The ideal candidate will serves as conduit for information flow between the CEO, executive staff, providers, and other UHC employees. Represents the President / CEO in a variety of situations with the utmost professionalism. Also provides administrative support to the Board of Directors as required.

Responsibilities

Works closely with the President / CEO and other members of the executive team to :

  • Keep official corporate records and executes administrative policies determined by or in conjunction with other officials.
  • Manages the Deputy CEO's calendars and schedule appointments.
  • Maintains and publishes corporate calendar.
  • Maintain the work of papers and documents of the organization accurately and with confidence.
  • Responsible for common and basic office duties such as answering the telephone, direct calls, emails and fax and many more related to daily work.
  • Will have to complete common project work such as participating on tasks requiring added assistance and help the executive staff.
  • Will run reports when necessary and effectively present to requesting staff member.
  • Special projects as determined by scope of company changes and strategic imitative efforts.

PERFORMANCE AREA 1 : Executive Administrative Duties

  • Screens incoming calls and correspondence and responds independently when possible.
  • Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
  • Prepares agendas, notices, minutes and resolutions for corporate meetings.
  • Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents.
  • Arranges travel plans and itineraries, compiles documents for travel related meetings.
  • Reconciles corporate credit card account(s).
  • Maintains confidentiality of all corporate, personnel, and research matters.
  • Maintains systems, keys, vehicle check-in / check-out, security codes / monitoring.
  • Responsible for ordering and maintaining supplies for copy room and break room.

    • Qualifications

    EDUCATION :

  • Associates degree in business administration or administrative practices required with a Bachelor's degree preferred.

    • LICENSE / CERTIFICATION :

  • Possess a valid driver's license.

    • PRIOR EXPERIENCE :

  • Requires four (4) years of administrative experience including one year with a health care organization required.
  • Typing ability of 60 wpm with proficiency with Microsoft Office software required.
  • Knowledge of health care administration practices, organization policies, procedures, and systems.

    • SKILLS :

  • Must have the ability to type from draft copy, review and edit reports, and correspondence, using appropriate grammar, spelling, and punctuation.
  • Basic arithmetic skills necessary to make calculations, balance and reconcile figures, and make changes accurately.
  • Must have the ability to work diplomatically with all levels of the organization and demonstrate excellent customer service, verbal and written communication skills.
  • Customer-service oriented.
  • Proficient at modern office practices and procedures.
  • Detail oriented.
  • Highly organized.
  • Positive professional insight
  • Flexible and dependable
  • Demonstrated good problem-solving skills; sound judgment
  • Strong computer skills
  • Attention to detail and excellent follow-through on work tasks
  • Able to handle multiple tasks simultaneously

    • The hourly wage range that UHC reasonably expects to pay for the position upon hire starts at $23.10 an hour. Our salaries are dependent on knowledge, skills, and experience.

    In addition, our comprehensive benefits package for regular status employees includes :

  • Medical, Dental, and Vision insurance with low premium cost
  • Paid time off and paid holidays
  • 401k plan with matching contribution
  • Educational Assistance
  • Employee discounts and more!
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