Records Clerk

Job Description

Job Description

Job Description

This position is a civilian who works with a Community-Oriented policing philosophy and is willing to provide that kind of service to the citizens of the community. The Police Department will try to provide the successful applicant with opportunities to grow and progress within the department. This position assists the public by receiving and directing the public, handles calls and messages for police department personnel via multi-line phone system and assisting all walk-in public and handles

information and report requests. This position also performs general office typing as needed to complete forms, memos, letters, schedules, applications and correspondence and other duties required to assist in maintain all PD records.

Qualifications

Education : Graduation from high school or equivalent

Experience : General office practices and secretarial duties; two (2) years of experience related to the above or similar duties; or an equivalent combination of education and experience

Certifications : Criminal records authorized (certification done upon hire)

Job Responsibilities

• Performs customer service to the general public
• Receives and directs the public, handles calls and messages for police department personnel via multi-line phone system
• Assists all walk-in public and handles information and report requests
• Performs general office typing as needed to complete forms, memos, letters, schedules, applications and correspondence
• Maintains numeric and alphabetical files; makes photocopies
• Operates personal computer to enter data from case reports into a computerized record keeping system
• Reads, reviews, processes and disseminates police case reports on a daily basis. Follow up process.
• Audits case report files
• Processes all subpoenas, GRAMA and case report requests
• Processes all background checks and police clearances
• Records traffic and misdemeanor citations, types vehicle impound notices, traffic accident reports and in-house incident base reports
• Locates police reports and makes copies for officers, the public and attorneys
• Updates stolen / recovered property for National Crime Information Center (NCIC) through the Bureau of Criminal Identification
• Performs various records-tracking activities as needed to obtain driver license information, vehicle registration, criminal history, NCIC and Interstate Identification Index (III) information through the state computer system
• Enters juvenile and adult arrest and citation information; identifies nature of crimes by established categories and classifications
• Performs computer entry of all non-arrest and non- citation reports submitted by officers, such as thefts, malicious injuries, runaways, impounds, missing persons, harassing phone calls, accidents, etc
• Assures the proper delivery of documents at various stages of the legal process
• Expedites delivery as needed, including internal departmental dissemination
• Prepares report and citation files for court appearances
• Distributes court notices to police personnel, receives verification of notice and files appropriate records
• Provides clerical support for the N.O.V.A. / RAD KIDS program by accessing state computer systems, performing background checks, logging applicant names, creating files; initiating contacts with program volunteers as needed and processing documentation as required
• Assists with clerical functions of various public safety and awareness programs
• Performs department payroll tracking, and maintenance of timecard documentation
• Performs other related duties as assigned.

Knowledge, Skills and Abilities

Knowledge of :

Ability to :

Working Conditions

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions-including but are not limited to the job functions, qualifications, and competencies listed herein-of this job in the working conditions below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The successfully candidate must be able to perform under the physical demands and work environment including but not limited to the following :

Compensation and Benefits

Salary Range :

Full wage range is as follows. Please note hiring will normally occur at the minimum of the range and will not exceed the midpoint.

Min : $20.07

Mid : $24.08

Max : $28.10

Benefits :

There are no benefits offered as part of this position.

Closing Date : Open Until Filled

Schedule :

Monday - Friday : Hours vary

Disclaimer

The City reserves the right to reject any and all applicants, to waive any requirement set forth in this announcement, and to hire anyone as the City Manager or designee deems to be in the City's best interest, all subject to legal requirements. Any application in response to this Announcement is at the applicant's sole risk and expense. Although the City anticipates hiring one of the applicants responding to this announcement, there is no guaranty that any responding applicant will be hired.

Saratoga Springs is an Equal Opportunity Employer. The City will provide reasonable accommodations as needed.

Application Instructions

The City of Saratoga only accepts applications using our on-line application available at www.saratogasprings -ut.gov. All candidates are required to submit an online application. Please attach any supporting documentation to your online applications, such as cover letters, resumes, or proof of certifications. Please contact the Human Resources Department at 801.766.9793 X187 or 801.766.9793 X121 if you have any questions.

Pre-employment drug testing, proof of employment eligibility, and background check required.

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