Administrative Assistant

Job Description

Job Description

We’re seeking a detail-oriented and proactive Administrative Assistant to join a team and provide essential support to daily operations. The ideal candidate is organized, dependable, and thrives in a fast-paced environment. This role plays a key part in ensuring smooth communication, efficient administrative processes, and exceptional internal and external service.

Key Responsibilities

Provide administrative support including scheduling meetings, managing calendars, and preparing correspondence.

Perform data entry, maintain records, and update company databases with accuracy and efficiency.

Assist with document preparation, filing (electronic and hard copy), and organization of department files.

Greet and assist visitors, answer incoming calls, and route inquiries to the appropriate departments.

Support accounting or HR functions such as invoice tracking, expense reporting, or onboarding documentation.

Coordinate travel arrangements, meeting logistics, and company events as needed.

Maintain office supplies and assist in maintaining an organized and professional workspace.

Qualifications

1–3 years of administrative or office support experience preferred.

Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).

Strong organizational and time management skills with exceptional attention to detail.

Excellent written and verbal communication skills.

Ability to handle confidential information with discretion and professionalism.

Self-motivated and adaptable with a positive, team-oriented attitude.

Pay Details : $40,000.00 to $55,000.00 per year

Search managed by : Amaka Mozie

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www- uat.lhh.com / us / en / candidate -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.