Full Time EA in Manhattan Beach (Mostly Remote)

Executive Assistant (Full-Time, Mostly Remote - Manhattan Beach, CA)

Location : Primarily remote with occasional on-site support in Manhattan Beach

Schedule : Full-time,

Monday-

Friday with flexibility for urgent matters

Compensation : Competitive, commensurate with experience

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy entrepreneur and family based in Manhattan Beach. This is a fast-paced, dynamic role that requires exceptional multitasking skills, judgment, and discretion. The ideal candidate thrives in an ever-changing environment and enjoys managing both professional and personal priorities seamlessly.

You will serve as the primary point of contact and right-hand support for the executive-handling a broad range of administrative, logistical, and coordination tasks to ensure the smooth running of business and family operations.

Key Responsibilities

• Executive Support
• Manage complex, high-volume calendars across multiple time zones, coordinating professional and personal appointments, travel, and meetings.
• Prioritize and manage incoming communications, including email and calls, ensuring timely and appropriate follow-up.
• Prepare and edit correspondence, reports, and presentation materials as needed.
• Anticipate needs and proactively manage tasks to keep projects moving forward.
• Travel & Logistics
• Coordinate extensive domestic and international travel -including flights, accommodations, ground transportation, and itineraries for both business and family members.
• Maintain travel documentation and ensure smooth transitions between locations.
• Project Management
• Support multiple professional ventures simultaneously, tracking progress, deadlines, and deliverables.
• Liaise with partners, clients, vendors, and household staff to ensure clear communication and task completion.
• Personal Assistance
• Handle personal scheduling , errands, and household-related coordination as needed.
• Manage family-related travel, appointments, and special events.
• Provide general support with lifestyle management and organization.
• Operations & Administration
• Organize and maintain digital filing systems, expense reports, and receipts.
• Support vendor management and payments in collaboration with accounting teams.
• Maintain confidentiality and exercise sound judgment at all times.

Qualifications

Work Environment