Administrative Assistant (Program Technical Specialist)

Administrative Assistant (Program Technical Specialist)

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. The Office of Equity and Equal Opportunity (OEEO) supports the role of the Metropolitan Council in its employment practices and business operations to advance a sense of value and respect for equality, equity, inclusion, access, and diversity among its employees, customers, and the citizens of the seven-county metropolitan area. We are committed to supporting a diverse workforce that reflects the communities we serve.

This position will provide the highest level of administrative support by independently completing complex administrative and technical tasks or actions associated with supporting the division and department. The person in this position must have a high level of detail, use sound judgment to interpret guidelines, maintain confidentiality and sensitivity, create and edit high-level meeting minutes, adapt procedures, and decide approaches to resolve specific problems. The ability to be flexible, ability to multi-task, and to be professional in stressful or deadline-oriented situations is important. Note : This position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin. This posting will create a six-month eligibility list for current and future openings.

What you would do in this job :

• Drafts and edits original department-wide communications.
• Manages multiple Outlook calendars.
• Makes and distributes orders for office supplies using P-card.
• Prepares and updates reports and presentations for meetings with senior leadership.
• Creates procedures for complex or specialized functions.
• Answers non-routine and / or sensitive inquiries.
• Coordinates large meetings, town halls, and conferences, including room and equipment needs, under minimal supervision.
• Makes travel arrangements.
• Serve as the Departments recording secretary for advisory committees.
• Creates meeting agendas and takes minutes at meetings, tracking action items and responsibilities, and identifying what information should be disseminated and to whom.
• Interact with internal employees, council members, and other public officials, exercising appropriate levels of discretion with each according to Council policies and professionalism standards.
• Field queries from procurement department members and route for resolution.
• Monitors and tracks budgets and expenditures. Prepares purchase requisitions and tracks approval processes for various purchase orders, change orders, amendments, pay requests, invoices and order procurement / contract administration documents.
• Researches, compiles, and analyzes information; prepares statistics; writes / drafts report; prepares or updates presentations for meetings.

What education and experience are required for this job (minimum qualifications) :

What additional skills and experience would be helpful in this job (desired qualifications) :

What knowledge, skills and abilities you should have within the first six months on the job :

What you can expect from us :

Additional information :

What steps the recruitment process involves :

The Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below :