Executive Assistant – Construction, Planning & Design

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Closing Date : 12 / 01 / 2025

Type of Position :

Administrative Operations and Support

Workstudy Position : No

Job Type : Regular

Work Shift :

Sponsorship Available :

No

Institution Name :

University of Arkansas Fayetteville

Founded in 1871 the University of Arkansas is a land grant institution classified by the Carnegie Foundation among the nations top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education research and outreach by providing transformational opportunities and skills fostering a welcoming climate and nurturing creativity discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nations strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health dental life and disability insurance tuition waivers for employees and their families 12 official holidays immediate leave accrual and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

If you have a disability and need assistance with the hiring process please submit a request via the Disability Accommodations OEOC University of Arkansas () : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting please contact Human Resources at 479.575.5351.

Department :

Senior Construction Planning & Design

Departments Website :

of Job Duties :

The Executive Assistant for Construction Planning & Design provides comprehensive administrative and managerial support to the Senior Director and other department leaders. This role requires professional-level administrative expertise and discretion in supporting registered professionals executing capital and minor contracts campus-wide. Key responsibilities include leading the design and construction procurement process assisting multiple project managers and standardizing procedures for project budgets and record-keeping. The role also involves drafting and editing correspondence reports and presentations; managing calendars and meetings; overseeing onboarding and staffing logistics; and assisting with departmental training and maintenance of the capital projects calendar. Serving as a key administrative resource the Executive Assistant supports leadership in achieving operational efficiency project accountability and departmental goals.

Regular reliable and non-disruptive attendance is an essential job duty as is the ability to create and maintain collegial harmonious working relationships with others.

Qualifications :

Minimum Qualifications :

Associate degree in Business Administration Public Administration Construction Management or a related field from an accredited institution of higher education

At least five years of administrative experience providing support to management professional staff or senior leadership

Advance experience with Microsoft Office SharePoint and other data tracking tools

Applicable equivalencies may be considered on the above qualifications.

Preferred Qualifications :

Bachelors degree in Business Administration Public Administration Construction Management or a related field from an accredited institution of higher education

Experience coordinating departmental training programs or managing capital project schedules

Certification in Microsoft Office

Certification in SharePoint

Knowledge Skills & Abilities :

Knowledge of project management or construction scheduling

Knowledge of professional-level administrative principles office management practices and organizational procedures in a professional or technical environment

Knowledge of construction planning and design terminology documentation and project administration practices

Skill in providing administrative support to multiple senior leaders including calendar management meeting coordination and meeting minutes

Skill in planning and organizing departmental training sessions workshops and events.

Skill in maintaining project calendars for multiple capital projects on campus

Skill in composing editing and proofreading business correspondence and reports with attention to detail accuracy and professionalism

Skill in using computer software and office systems including Microsoft Office Suite Adobe Acrobat SharePoint and project management tools

Ability to manage multiple priorities and adapt to changing work assignments in a fast-paced environment

Ability to work independently demonstrate initiative and contribute to continuous process improvement within the department

Additional Information :

Salary Information :

$51021 - $57398; Commensurate with education and experience

Required Documents to Apply :

Cover Letter / Letter of Application Resume

Optional Documents :

License or Certificate (see special instructions for submission instructions) Proof of Veteran Status

Recruitment Contact Information :

Caitlin Hughes Strategic Talent Acquisition Specialist

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Special Instructions to Applicants :

Pre-employment Screening Requirements :

Criminal Background Check Motor Vehicle Reports Check Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and / or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract develop and retain high quality faculty staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity :

N / A

Frequent Physical Activity :

N / A

Occasional Physical Activity :

N / A

Benefits Eligible : Yes

Required Experience :

IC

Key Skills

Maitre,Building Construction,General Services,Access Control,Logistics

Employment Type : Full-Time

Experience : years

Vacancy : 1