Administrative Assistant Receptionist

Description

JOB SUMMARY : The Administrative Assistant / Receptionist is responsible for the duties of the front desk and provides additional administrative support to faculty and staff.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES :

• Promotes and preserves the mission of LECOM;
• Answers incoming calls. Routes calls promptly and correctly to the proper staff member or to voicemail; correctly and politely takes messages when necessary.
• Greets visitors in a friendly welcoming and professional manner records them in visitors log and directs them to their proper destination.
• Assists as necessary with special events (i.e. registration white coat ceremony interviews etc.)
• Coordinates ordering receiving stocking and distribution of office supplies.
• Manages outgoing mail and receives incoming mail / packages sorts and distributes as appropriate. Coordinates pick-up and delivery of express mail services.
• Assists with other clerical duties such as filing / copying / scanning / faxing as needed.
• Provides primary administrative support to Course Directors of OPP and H&P. This support may include preparing schedules word processing proofreading copying etc.
• Processes check requests for guest speakers.
• Responsible for notifying appropriate faculty and staff of student call-offs and / or scheduled absences.
• Proctors exams as needed.
• Communicates promptly and efficiently with students faculty and staff when required to do so.
• Acts as departmental representative with faculty staff students and visitors in a professional friendly manner.
• Maintains FERPA / confidentiality concerning student information / grades and their security in accordance with applicable law and Institutional Policy and Procedure.
• Maintains professional appearance and pleasant demeanor at all times.
• Participates in designated Institutional activities.
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;
• Participate in scholarly activity so to enrich and broaden the student learning experience;
• Commit to being a representative of LECOM by being actively involved in the community including but not limited to serving on Boards participating in community fundraisers and overall outreach; and
• Other duties as needed / assigned by the Vice President and / or his / her designee to maintain efficient and effective daily operations.

EEO / AA / M / F / Vets / Disabled

Minimum Requirements

KNOWLEDGE SKILLS AND ABILITIES : Must possess required knowledge and be able to explain and demonstrate with or without reasonable accommodations that the essential functions of the job can be performed.

MINIMUM QUALIFICATIONS : Education and experience equivalent to : a high school diploma GED or equivalent is required. An Associate or Bachelors Degree is preferred. A minimum of two (2) to three (3) years work experience in a business industry or higher education environment is preferred.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1