HR ASSISTANT -HEALTHCARE ENTRY LEVEL

JOB DESCRIPTION

JOB TITLE Human Resources Assistant

REPORTS TO Director or Human Resources Manager

FLSA STATUS Non-Exempt

JOB SUMMARY The Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, compensation, organization development, executive administration, and employment in accordance with company policies and procedures; State and Federal law; and the rules and regulations of individual reimbursement programs.

JOB QUALIFICATIONS The Human Resources Assistant must possess the following qualifications:

• Associate’s degree and / or 1-2 years experience in a related field.

• *Preference will be given to applicants with medical / clinical / healthcare experience

JOB REQUIREMENTS The Human Resources Assistant must meet the following requirements:

• Have the ability to communicate both verbally and in writing.

• Provide positive work and personal references.

• Submit to and receive satisfactory results of a criminal background check.

• Have reliable transportation.

• Be eligible to work in the U.S.

• Possess a caring and understanding attitude toward individuals who are elderly, disabled, or frail.

• Be flexible and tolerant of varied lifestyles and cultures.

• Be able to work under supervision and independently as the need dictates.

• Have the ability to manage multiple responsibilities simultaneously, often under pressure, and be flexible to changes in priorities.

• Have excellent customer service skills.

• Be proficient in Microsoft Office systems such as Word, Excel, Outlook, and Power Point.

• Have the ability to handle sensitive and confidential information appropriately.

• Possess attention to detail and strong organizational skills.

• Be able to think creatively in order to develop strategies for completing work.

PHYSICAL DEMANDS The Human Resource Assistant must have the ability to stand and work or have mobility through mechanical assistance. Must be able to lift and carry items weighing up to 20 pounds. This is primarily a sedentary position which requires stooping, bending, reaching, hearing, and vision in order to operate office equipment such as a phone, computer, copy machine, and facsimile.

WORK LOCATION & ENVIRONMENT Home-like and office settings with varying degrees of background noise. Light and ventilation as found in a typical home or office setting. Smoking areas are designated at work locations. Hazards may exist if the employee fails to use proper body mechanics.

DUTIES AND RESPONSIBILITIES The essential functions of the Human Resource Assistant job are:

• EMPLOYEE RELATIONS

  • Work with department supervisors to ensure positive relations with their subordinates

  • Inform employees and supervisors of needed employment requirements including: evaluations, Tb testing, and continuing education

  • Attend employee counseling sessions as needed to ensure proper documentation is provided to the employee.

• TRAINING & DEVELOPMENT

  • Facilitate new hire orientation

  • Assist with the facilitation of the semi-annual inservice training sessions for all field staff, and ensure that they all receive the minimum number of required hours for their position

  • Ensure all clinical staff receive updated CPR training as needed

• RECRUITMENT & RETENTION

  • Assist the HR Department with the procurement of qualified candidates to fill open positions throughout the company

  • Attend job fairs as needed

  • Place help wanted advertisements as needed

  • Assist with other recruitment efforts as required

• EMPLOYEE REQUIREMENTS

  • Maintain an accurate list of current MedSide employees

  • Ensure that employees maintain their employment requirements as required for their position and mandated by MedSide’s policies and procedures; State and Federal law; and the rules and regulations of individual reimbursement programs

  • Provide a list of employees to the department supervisors weekly of all employees who need to update requirements

• ADMINISTRATIVE SUPPORT

  • Enter new employees into the MedSide database

  • Update employee demographics in the database as needed

  • Assemble new employee files and maintaining existing employee files

  • Remove terminated employees from the MedSide database’s active list

• SAFETY & RISK MANAGEMENT

  • Maintain a safe/clean environment

  • Set a good example for others by own self-discipline and behavior

  • Report observations of risk/liability and actions taken to appropriate person(s)

  • Verbalize understanding that proactive interventions are preferred to reactive interventions whenever possible

  • Follow established policies on health, safety, and security

  • Report circumstances or situations that present possible health hazards/risks

  • Verbalize clear understanding of Emergency Response Plans

• OTHER

  • Serve as a Resource

    • Maintains working knowledge of state licensure rules, accrediting body standards, program requirements for all programs served by MedSide, agency standards of care and service, regulations related to programs and services provided by MedSide

    • Maintains working knowledge of MedSide’s administrative and clinical policies, procedures, and protocols

• Responsible for Actions

  • Dependable, accepts responsibility for attendance and punctuality

  • Works when scheduled

  • Observes policies regarding scheduling and time-off

  • Flexible, adjusts workload to accommodate changes in priorities and workload

  • Demonstrates accountability and responsibility for job-related behaviors and actions

• Demonstrate Professionalism

  • Presents a neat, clean appearance and dresses appropriately for the job

  • Effectively utilizes time

  • Handles information in a confidential manner

  • Cooperates and is willing to assist others, accepts direction

  • Seeks assistance as needed

  • Understands limits of role

  • Demonstrates critical thinking skills

  • Demonstrates behaviors which effectively enhance public perception of service delivery

  • Contributes effectively to the overall efficient and ethical operations of MedSide

  • Regularly participates in and contributes to group meetings and discussions

  • Supports the standards, philosophies, ethical principles, and behaviors expected and established by MedSide

  • Interacts collaboratively with peers, subordinates, supervisory personnel, and customers

• Follow Policies and Procedures

  • Reports significant/major incidents or accidents

  • Performs work according to the code of ethics, regulations, policies, and guidelines

  • Cooperates in external/internal investigations as requested

  • Does not engage in activities other than official business during working hours

This job description is not intended to be all inclusive. Therefore, the employee may be requested to perform other reasonably related duties as assigned by the immediate supervisor.