Administrative Associate

Our Client, a Global Power Technology Leader company, is looking for a Administrative Associate for their Fresno, CA location.

Responsibilities :

• Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader / group. Performs activities under a moderate degree of supervision.
• Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.
• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
• Assists with data collection, data entry and report generation on various departmental related activities.
• Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Responds to, or redirects, routine inquiries from external or internal sources about the organization / department, its activities, or processes so callers / visitors are answered promptly and accurately.
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures.
• Participates as a team member on departmental related business improvement assignments and projects as needed.
• Performs other routine administrative activities as needed per the established procedures of the organization and / or department.
Requirements :
• Dependable
• Team Player
• Willingness to ask questions
• We are seeking a detail-oriented and reliable Administrative Assistant to provide day-to-day support in a fast-paced office environment.
• The ideal candidate will have at least one year of prior administrative experience and be comfortable handling a variety of clerical and operational tasks.
• We are looking for a candidate who can complete a variety of administrative tasks daily.
• This person will be responsible for answering incoming calls and directing inquiries appropriately, processing payments accurately and efficiently, issuing purchase orders and maintaining related documentation, managing billing to ensure timely processing, organizing, and filing paperwork (both physical and digital), and performing general administrative tasks as assigned.
• The ideal candidate will have strong communication and organizational skills, be proficient in basic office software such as Microsoft Office, Excel, and Outlook, and possess the ability to multitask while maintaining close attention to detail.

Why Should You Apply?