Grant Accountant

Job Summary:

The Grant Accountant is responsible for maintaining financial records and reports, performing account reconciliations, assisting with budget, audits, and close processes. The Grant Accountant is responsible for the full cycle of the grant billing process, ensuring timely and accurate accounting for grants from managing AP to receiving payments. The Grant Accountant will work closely with the funders to resolve discrepancies and partner with others in the organization to ensure accounting is functioning in the most efficient way.

Essential Functions:

• Records all general journal entries, maintains general ledger accounts and performs account reconciliations. Ensures accurate record keeping.
• Assists with month-end and year-end close processes. Pays specific attention to prepaid, accrual, and grant billings.
• Reviews bank statements for all entities and accounts.
• Review and import payroll entries into Accounting systems and reconcile payroll to ensure accurate account for staff time and PTO.[KP1] [BD2]
• Oversees the accounts payable process including but not limited to approving AP invoices data and coding, reviewing cash disbursement ledgers before check runs, and ensuring cash availability, making bank transfers as necessary.
• Is responsible for all grant-related audits, ensuring audits are completed accurately and on time.
• Assists with the annual budget process. Assists in supporting leaders in understanding their budgets and accounts.
• Maintains and reconciles depreciation and accounting fixed asset files.
• Prepares all monthly draws to all applicable grant organizations (HUD, city, state, etc.)
  • Gathers information to prepare the grant draws
  • Submits monthly invoices to various funders
  • Reconciles payments to the draw and to the general ledger
  • Tracks grants receivables
  • Organizes and maintains support files for grant drawdowns (invoice copies, payroll registers, GL detail etc.)
• Assists with other accounting functions as needed.
• Performs other duties and responsibilities as assigned

Annual Pay : 65,000 to 75,000

Full time

Minimum Requirements (Education/Experience/Certificates/Licenses):

• Bachelor’s degree in Accounting, Business Management, or related field.
• 5+ years’ non-profit accounting and finance experience, with experience in managing grants.
• Strong analytical capabilities with discernment, ability to work with minimal supervision.
• Comfortable working in a fast-paced team with changing priorities.
• Proficiency in Microsoft Office, particularly strong skills in Excel. Sage Intacct and AvidXchange experience a plus.
• Good problem solving and time management skills, with a collaborative approach to getting the work done.
• Strong attention to detail and problem-solving skills.
• Well organized with excellent time management skills.
• Strong overall communication skills with the ability to partner with others in the organization.