Accounts Receivable

Job Title : Accounts Receivable Specialist

Position Summary :

The Accounts Receivable Specialist will be responsible for managing the day-to-day invoicing, billing, and collection activities within the accounting department. This role plays a key part in maintaining healthy cash flow, supporting sales and operational teams, and building strong relationships with both internal partners and customers’ accounts payable departments. The ideal candidate is highly organized, detail-oriented, and proactive in resolving discrepancies while maintaining a high level of professionalism.

Key Responsibilities :

Manage daily collection activities, ensuring timely follow-up on outstanding balances.

Process customer invoices, apply cash receipts, and perform account reconciliations accurately.

Initiate and maintain effective communication with customers regarding overdue accounts, payment discrepancies, and collection status.

Collaborate with internal business partners to resolve billing issues or disputed balances promptly.

Process and review credit applications and support the credit approval process.

Prepare and send preliminary notices; understand and process lien releases when required.

Monitor aging reports and escalate collection concerns as appropriate.

Research and resolve payment discrepancies or unapplied cash items efficiently.

Maintain accurate customer account records and documentation.

Contribute to month-end closing activities and ensure accurate reporting of AR balances.

Work cross-functionally with sales, operations, and accounting to ensure accurate billing and collections processes.

Qualifications & Experience :

Bachelor’s degree in Accounting, Finance, or Business Administration preferred.

Minimum of 3 years of experience in Accounts Receivable; experience in the construction or project-based industry is a plus.

Strong understanding of credit and collections procedures, lien releases, and preliminary notices.

Proficient in Microsoft Excel, Word, and Adobe software ; experience with ERP or accounting systems preferred.

Proven ability to work independently, meet critical deadlines, and manage multiple priorities.

Excellent written and verbal communication skills with strong attention to detail.

Demonstrated problem-solving skills and a proactive approach to issue resolution.

Strong interpersonal skills with the ability to build and maintain positive working relationships.

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.