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Financial Administrative Assistant
Financial Administrative Assistant3D Technology Services • Rancho Cordova, CA, United States
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Financial Administrative Assistant

Financial Administrative Assistant

3D Technology Services • Rancho Cordova, CA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Essential Duties & Responsibilities

Accounts Payable Support (Light AP)

  • Enter and code invoices into the accounting system
  • Scan, organize, and upload invoice documentation
  • Verify approvals and match invoices to purchase orders (when applicable)
  • Assist with vendor file maintenance and updates
  • Support weekly check run preparation

Accounting Support

  • Maintain and organize digital and physical accounting files
  • Assist with basic reconciliations and data entry
  • Update logs, spreadsheets, and financial trackers
  • Prepare packets, reports, and documents for management
  • Assist with month-end prep (gathering documents, organizing files, etc.)
  • Process incoming mail and route accounting-related items appropriately

    • Administrative Support (Accounting-Focused)

  • Answer phones and route calls related to vendor inquiries or accounting needs
  • Manage scanning, filing, and documentation for Accounts Payable and Accounts Receivable
  • Assist with document formatting and PDF preparation
  • Maintain supply inventory related to accounting workflows
  • Support special accounting projects as assigned

    • Compliance & Recordkeeping

  • Ensure all documentation is filed according to company policy
  • Maintain confidentiality of financial and vendor information
  • Assist with audit prep and internal document reviews

    • Qualifications

    Required

  • 1+ year administrative experience (preferably in an accounting environment)
  • Basic understanding of Accounts Payable processes
  • Strong attention to detail and accuracy
  • Proficiency in Microsoft Excel, Word, and PDF tools
  • Strong organizational and multitasking abilities
  • Ability to follow instructions and meet deadlines
  • Professional communication and customer service skills

    • Preferred

  • Experience with Sage 100 Contractor or similar accounting software
  • Prior AP or AR support experience
  • Strong Excel skills (filters, sorting, basic formulas)
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