Accounting Administrative Assitant

Accounting & Administrative Assistant

The Accounting & Administrative Assistant is an essential part of our team, providing support to both the Accounting Department and overall office operations. This role involves managing core bookkeeping activities, assisting with accounts payable and receivable, supporting payroll processes, and maintaining accurate documentation across systems. Key responsibilities include performing daily bookkeeping and maintaining precise financial records, assisting with accounts payable, accounts receivable, and payroll preparation, tracking expenses, reconciling accounts, and updating financial spreadsheets. Additionally, the role supports project setup, billing documentation, and data entry, provides administrative assistance to accounting, HR, and leadership teams, and organizes documents, manages reminders, and handles general office tasks. Follow up on outstanding items to ensure deadlines are met.

Qualifications include strong multitasking and organizational skills, excellent communication skillscomfortable asking questions and following up, being proactive, reliable, and self-driven, having a high attention to detail and accuracy, and the ability to work independently in a hybrid environment. Proficiency in Excel and Smartsheet is required. 02 years of experience in administrative or accounting roles is preferred. Familiarity with Sage, QuickBooks, or Unanet is a plus.

Job Type & Location : This is a permanent position based out of Wauwatosa, WI. The pay range for this position is $20.00 - $25.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : medical, dental & vision; critical illness, accident, and hospital; 401(k) retirement planpre-tax and Roth post-tax contributions available; life insurance (voluntary life & AD&D for the employee and dependents); short and long-term disability; health spending account (HSA); transportation benefits; employee assistance program; time off / leave (PTO, vacation or sick leave).

Workplace Type : This is a fully onsite position in Wauwatosa, WI. Application Deadline : This position is anticipated to close on Dec 17, 2025. About Actalent : Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation, and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.