Administrative Assistant

Administrative Assistant

Robert Half is looking for an Administrative Assistant to join our client in Castro Valley. The hours for this role will be 32-40 hours per week.

Administrative Assistant duties include :

• Preparing correspondence and informational materials, graphic designs and specialized contents from drafts, notes, brief instructions or corrected copy; proofread materials for accuracy, completeness, and compliance with departmental policies, format and English usage, including grammar punctuation, and spelling.
• Creating and coordinating purchase orders
• Serving as a back-up to the front-desk coordinator as needed, receiving and screening visitors, answering phone calls
• Heavy meeting coordination and preparing of agendas for multiple departments
• Must have advanced MS Word experience, including knowledge of headers and footers
• Proofreading and editing memos, reports, internal documents for accuracy, completeness, and correctness
• Final reviewer of documents prior to being sent out to the public and stakeholders

If you are interested in this Administrative Assistant position, please apply today!

Requirements - Minimum of 2 years of experience in administrative assistance or a related role.

Proficient in proofreading and copy editing with strong attention to detail.

Skilled in creating purchase orders and managing related processes.

Ability to coordinate and prepare meeting agendas effectively.

Excellent communication skills for answering calls and interacting with visitors.

Strong organizational abilities to handle multiple tasks efficiently.

Familiarity with receptionist duties and front-office management.

Demonstrated ability to work collaboratively in a team-oriented environment.