Talent.com
Field Administrative Assistant
Field Administrative AssistantClayco • Indianapolis, IN, United States
Field Administrative Assistant

Field Administrative Assistant

Clayco • Indianapolis, IN, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company’s objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner.

The Specifics of the Role :

  • Prepares correspondence (typing).
  • Readily assists with whatever is needed to accomplish the company’s objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed.
  • Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility.
  • May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout.
  • May assist in entering punch list items and updating the information thru the completion of the job.
  • Routinely will run reports and dunning letters on projects as required.
  • Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork.
  • Update rack drawing with the most current issues on a timely basis. This may be daily.

Requirements :

  • Interested in learning the business – evolving into someone who will look for solutions to issues and not just pass along messages.
  • A diligent, mature, responsible individual – who is a self-starter, is detail-oriented and attentive to the needs of others.
  • Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed.
  • Organized with the ability to set priorities and take direction.
  • A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge.
  • Embraces change and recognizes the benefits with a positive outlook.
  • Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns / acts on quality problems.
  • Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills

    • Why Clayco?

  • 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
  • 2025 ENR Midwest – Midwest Contractor (#1).
  • 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
  • 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
  • 2025 ENR Top 25 Data Center Builders – Data Center Contractor (Top 3).

    • Benefits

  • Comprehensive Benefits Package Including : Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

    • Compensation

  • The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to : Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.
    • [job_alerts.create_a_job]

    Administrative Assistant • Indianapolis, IN, United States

    [internal_linking.related_jobs]
    Sales Representative - 4 Day Work Week

    Sales Representative - 4 Day Work Week

    Platinum Supplemental Insurance • Carmel, Indiana
    [job_card.full_time]
    Ready to jump-start your career and take charge of your earning potential?.At Platinum Supplemental Insurance, we’re looking for motivated individuals ready to learn, grow, and thrive in a fast-pac...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Credit Workout Officer II

    Credit Workout Officer II

    Northwest Bank • Fishers, IN, United States
    [job_card.full_time]
    The Credit Workout Officer II is responsible for performing a variety of duties including meeting with borrowers, evaluating management teams, and business plans to determine whether to retain or e...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Remote Clerk (Office and Administrative Support)

    Remote Clerk (Office and Administrative Support)

    Altec Industries, Inc. • Indianapolis, IN, US
    [filters.remote]
    [job_card.full_time]
    Get rewarded for your thoughts and experiences while helping companies improve their products and services.Participate in online or in-person surveys, focus groups, and product tests at your conven...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Marketing & Operations Assistant to VP (Construction / Roofing)

    Marketing & Operations Assistant to VP (Construction / Roofing)

    Indianapolis Roofing LLC • Carmel, IN, US
    [job_card.full_time]
    Job title : Marketing & Operations Assistant to VP.Company : Indianapolis Roofing LLC.Location : Carmel, IN (On-site).About Indianapolis Roofing LLC. Indianapolis Roofing LLC is a family-owned roof...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Executive Administrative Assistant

    Executive Administrative Assistant

    Dilling Group • Indianapolis, Indiana, USA
    [job_card.full_time]
    INDUSTRIAL MECHANICAL CONTRACTOR.Indiana with multiple job sites across the country and has been in business for over 75 years!. Much of the work we do will be in a heavy industrial environment.Some...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    U.S. Customs and Border Protection Officer

    U.S. Customs and Border Protection Officer

    U.S. Customs and Border Protection • Columbus, Indiana, US
    [job_card.full_time] +1
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Field Construction Manager

    Field Construction Manager

    Ledcor Group • Indianapolis, IN, United States
    [job_card.full_time]
    Ledcor is looking for a seasoned and committed Field Construction Manager to lead our daily field operations.This pivotal role ensures that our projects are delivered on schedule, within budget, an...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Dental Assistant

    Dental Assistant

    DOCS Health • Franklin, IN, United States
    [job_card.part_time]
    Are you a passionate Dental Assistant looking to make a difference? Join our team to serve those who serve our country.This unique opportunity allows you to perform dental exams, treatments, and X-...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Field Administrative Assistant

    Field Administrative Assistant

    Clayco • Indianapolis, IN, US
    [job_card.full_time]
    Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality so...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remarketing Field Representative

    Remarketing Field Representative

    OPENLANE • Carmel, Indiana, United States
    [job_card.full_time]
    What You’ll Do : The responsibility of the Remarketing Field Representative is to develop and maintain strong customer relationships and use independent judgment to represent customer vehicles appro...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    SERVPRO • Columbus, IN, United States
    [job_card.full_time]
    SERVPRO of Jackson & Jennings Counties is hiring an.SERVPRO of Jackson & Jennings Counties offers : .Perform fundamental daily administrative tasks to assist the office team.Coordinate crew and job s...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Construction Assistant

    Construction Assistant

    Old Town Design Group • Carmel, IN, US
    [job_card.full_time]
    CONSTRUCTION ASSISTANT JOB DESCRIPTION.Old Town Design Group is seeking a Construction Assistant to join our team in Carmel, IN. We are a dynamic and growing custom home builder, known for developin...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Remote Medical Secretaries and Administrative Assistants - AI Trainer ($60-$80 per hour)

    Remote Medical Secretaries and Administrative Assistants - AI Trainer ($60-$80 per hour)

    Mercor • Columbus, Indiana, US
    [filters.remote]
    [job_card.full_time]
    About the Role • • Mercor is seeking experienced • •Medical Secretaries and Administrative Assistants • • to support a leading AI lab in advancing research and infrastructure for next-generation machine...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Field Coordinator

    Field Coordinator

    Argyle Infotech • Indianapolis, IN, US
    [job_card.full_time]
    Serve as the primary point of contact for Local Health Departments in assigned District for issues related to the IDOH-Division of Emergency Preparedness.[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel Physical Therapy Assistant (PTA) - $1,435 to $1,594 per week in Columbus, IN

    Travel Physical Therapy Assistant (PTA) - $1,435 to $1,594 per week in Columbus, IN

    AlliedTravelCareers • Columbus, IN, US
    [job_card.full_time]
    AlliedTravelCareers is working with All Medical Personnel to find a qualified Physical Therapy Assistant (PTA) in Columbus, Indiana, 47201!. Specialty : Physical Therapy Assistant.Perform detailed as...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Field Service Technician 2

    Field Service Technician 2

    Sunbelt Rentals • Noblesville, IN, United States
    [job_card.full_time]
    Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry.From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant (Remote Position)

    Administrative Assistant (Remote Position)

    GOLD GATE • Columbus, Indiana
    [filters.remote]
    [job_card.full_time] +1
    [filters_job_card.quick_apply]
    Administrative Assistant (Remote Position).Part-Time : $18–$24 per hour.Full-Time : $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to supp...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    DuCharme McMillen & Associates • Indianapolis, Indiana, USA
    [job_card.full_time]
    As an employee-owned company DMA prioritizes employees.Low turnover rates and tenured teams are living proof : .Great Places to Work Certified. Employee stock ownership program eligibility begins on d...[show_more]
    [last_updated.last_updated_1_day] • [promoted]