Vendor Operations Analyst

Description

:

JOB SUMMARY

This job ensures vendors meet expectations for both quality of services and cost as well as ensure both vendors and the Organization comply with regulatory and contractual requirements.Primary tasks include investigating and resolving issues hindering the vendor’s ability to perform; assisting in budget preparation, purchase order management and cost control applicable to vendors; and consulting with senior management applicable to vendor issues impacting regulatory and contractual requirements.

ESSENTIAL RESPONSIBILITIES

• Investigate and resolve issues hindering Vendor’s ability to deliver expected services to the Organization or our clients and members.Issues are most often raised by internal partners such as Customer Service, Provider Relations, HMHS, Compliance, Sales or others as well as the vendors. Must quickly identify what should be happening, what is actually happening, and then working with appropriate parties to address the issue.Most issues are applicable to failed file feeds or broken system processes thus requiring submission of a system ticket that clearly describes the problem and desired outcome as well as providing more information as needed to help drive quick resolution.
• Schedule and lead periodic operational issues meetings with appropriate Organization and vendor staff.Frequency and duration of meetings will vary by vendor based on needs.Agenda items should be defined in advanced of each meeting.Action items assigned from prior meetings should be tracked and followed-up to ensure resolution.
• Assist in budget preparation, PO management and cost control applicable to vendors. Quantify expected annual spend for each vendor based on contractual terms and applicable cost drivers. Verify vendor invoice are accurate and consistent with contractual terms. Monitor actual year-to-date costs compared to budget and PO amounts in order to explain budget variances as well as adjust PO amounts if needed to ensure payments are made within contracted time frames.
• Keep senior management abreast of issues that endanger the Organization’s compliance with applicable regulations or legal contracts as well as cause poor experience for a large number of members.Communications should include a clear and concise explanation of the problem, probable impact if action not taken and recommendation for how to resolve the issue.Due to complexity of most issues, collaboration with staff from other departments and / or divisions of the Organization as well as the vendor will be required in order to comprehend the full extent of a the issue as well as develop feasible recommendations.
• Other duties as assigned.

EDUCATION

Required

• Bachelor's Degree

Substitutions

• 6 years with increasing responsibility in Finance, business analyst, or systems management

Preferred

• Bachelor's Degree in Computer and Information Science or Business Administration/Management

EXPERIENCE

Required

• 3 - 5 years as a Business Analyst

Preferred

• 1 - 3 years in Audit and Compliance
• 1 - 3 years in Vendor Management

LICENSES AND CERTIFICATIONS

Required

• None

Preferred

• None

SKILLS

• Contract Management
• Vendor Relations
• Problem Solving & Decision Making
• Troubleshooting
• Written & Oral Presentation Skills
• Healthcare Industry

Language (Other than English):

None

Travel Requirement:

0% - 25%

PHYSICAL, MENTAL DEMANDS and WORKING CONDITIONS

Position Type

Office-based

Teaches / trains others regularly

Occasionally

Travel regularly from the office to various work sites or from site-to-site

Rarely

Works primarily out-of-the office selling products/services (sales employees)

Never

Physical work site required

Yes

Lifting: up to 10 pounds

Constantly

Lifting: 10 to 25 pounds

Occasionally

Lifting: 25 to 50 pounds

Rarely

Pay Range Minimum:

$50,200.00

Pay Range Maximum:

$91,200.00

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

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